Administration Assistant -

Location: Sacramento
Posted on: April 17, 2024

Job Description:

Basic Purpose

Provide administrative support to business leader and to their departments.

Principal Accountabilities

? General clerical duties, i.e., typing letters faxing, copying, filing, ordering supplies, etc.

? Set up and maintain department files.

? Process incoming and outgoing communications.

? Scheduling of meetings and appointments.

? Coordinate all meeting functions.

? Assist with accounting related items.

? Assist in maintaining customer databases and produce reports.

? Preparing mailing of marketing materials and other communications.

? Assist in drafting of management reports and presentations.

? Planning and confirming Meetings.

? Perform other duties as requested.

Qualifications

Required Qualifications:

? Demonstrated experience in an office environment.

? Advanced level experience with Microsoft Office Suite, i.e. Word, Excel, PowerPoint, Outlook, etc.

? Excellent PowerPoint skills, including how to create templates for overheads.

? Excellent writing and oral communications skills.

? Ability to take on projects, work independently and successfully meet deadlines.

? Experience in operating standard office equipment.

? Capability of handling sensitive and confidential information.

? Timely, reliable performance record.

Physical Demand:

? Required to sit for long periods of time.

? Light physical effort required (ability to move up to 25 lbs. from one area to another).

Work Environment:

? Work performed in an office environment.

Description

Job Description

? Word processing (composing and generating letters, memos, emails, etc)

? Answering multi line phones

? Distributing and following-up on documents

? Updating databases and lists

? Scheduling and preparing for meetings and handling calendar

? Processing expense reports

? Managing document flow, including creating and maintaining files (electronic and hard copy)

? Other general administrative duties (processing mail, copying, etc.)

? Use of Microsoft office such as Word, Excel, and PowerPoint

Qualifications

Required Skills:

? Excellent written & oral communication skills ? must have a professional and courteous demeanor when fielding calls & corresponding via email within the organization

? Strong computer skills (Microsoft Word, Excel, Outlook and PowerPoint)

? Exceptional organizational and interpersonal skills

? Must be detail-oriented

? Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner

? Must be able to meet deadlines

? Must be flexible ? an ability to work well in an environment where needs and priorities are subject to much revision

? Common sense, dependability, discretion and attention to detail are required

? Must be a self-starter with a team-player attitude

We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.

Keywords: , Palo Alto , Administration Assistant -, Administration, Clerical , Sacramento, California