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Senior Grants and Contracts Finance Manager (3 Openings)

Company: Stanford Medicine
Location: Palo Alto
Posted on: June 18, 2022

Job Description:

The Department of Radiology is seeking a Research Administrator 3 (RA3) who will play an integral role in supporting faculty and fellows in all financial and administrative aspects of research. The RA3 is responsible for managing highly complex faculty portfolios, including all tasks associated with pre-award and post-award sponsored research activities.

The ideal candidate will be experienced in managing research awards and budgets, and will possess the following characteristics: strong customer-service ethic; detail-oriented; excellent communicator and team player; creative and resourceful; and will have the ability to juggle multiple priorities and deadlines. The RA3 will be a key member of the finance team and will have supervisory responsibility for other members in the team.

Duties include:

  • Prepare complex proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; resolve issues relating to proposal preparation and submittal process.
  • Develop, prepare, revise, and finalize project budgets, and provide budget justification; obtain cost sharing commitment and
  • support. Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations.
  • Collaborate with Office of Sponsored Research to ensure awards are set up properly and costsharing requirements are
  • fulfilled; initiate cost transfers.
  • Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related
  • to fund and revenue.
  • Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aides.
  • Manage contract closeout process and audit inquiries; submit final reports and certificates.
  • Interpret complex university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) for project and university personnel and help guide other staff in interpreting complex policies.
  • Identify and implement process improvements. Participate in and lead cross campus projects. Train and advise on issues requiring specific technical expertise.
  • Oversee and review work of other staff. May supervise, train and mentor other staff.
  • Serve as a resource on subject area to principal investigator staff.
    *- The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

    • Combination of education and experience in finance and/or accounting in a university or non-profit environment.
    • Knowledge of sponsored research and post-award management activities including accounts receivable (AR)
    • Ability to work collaboratively as part of a team as well as independently in a deadline driven environment.
    • Well-organized individual who can multi-task and who has excellent oral and written communication skills.

      • Bachelor's degree and five years of job related experience, or combination of education and relevant experience.

        • Expert knowledge and fluency of governmental regulations (e.g. FAR, A-21, A-110, A-133, CAS).
          • Knowledge and ability to understand, interpret, and communicate university policies and procedures.
            • Excellent oral, written, and communication skills.
              • Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
                • Strong accounting skills; knowledge of accounting principles.
                  • Knowledge of procurement needs, including solesourcing, cost analyses, vendor requirements, and small business reporting.
                    • Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
                      • Expert in project management, including managing international collaborations and complex multi-sub award contracts.
                        • Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants, along with the circumstances appropriate for each type of position.
                          • Extreme attention to detail.
                            • Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
                              • Excellent time management and organizational skills.

                                CERTIFICATIONS & LICENSES:
                                • Cardinal Curriculum I and II must be completed to remain in this position.
                                  • Certified Accountant or Auditor, MBA, project management certification, or similar credential desired.

                                    PHYSICAL REQUIREMENTS*:
                                    • Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
                                      • Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
                                        • Rarely lift, carry, push and pull objects weighing 11-20 pounds.

                                          *- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

                                          As an organization that receives federal funding, Stanford University has a COVID-19 vaccination requirement that will apply to all university employees, including those working remotely in the United States and applicable subcontractors. To learn more about COVID policies and guidelines for Stanford University Staff, please visit

                                          Additional Information
                                          • Schedule: Full-time
                                          • Job Code: 4483
                                          • Employee Status: Regular
                                          • Pay Grade: I
                                          • Department URL:
                                          • Requisition ID: 93731 As an organization that receives federal funding, Stanford University has a COVID-19 vaccination requirement that will apply to all university employees, including those working remotely in the United States and applicable subcontractors. To learn more about COVID policies and guidelines for Stanford University Staff, please visit Jobble

Keywords: Stanford Medicine, Palo Alto , Senior Grants and Contracts Finance Manager (3 Openings), Accounting, Auditing , Palo Alto, California

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