Associate Director of Finance

Company: Stanford University
Location: Palo Alto
Posted on: May 24, 2023

Job Description:

The Division of Cardiovascular Medicine , within the Stanford University Department of Medicine, is seeking an Associate Director of Finance (ADF), to manage staff responsible for complex finance and control functions, and manage overall finance operations for the division. The Associate Director will have a key leadership role within the division, leading a large finance team and partnering with the Senior Administrative Division Director and the Division Chief on division-wide projects. This is a great opportunity for a mission-driven finance person with a passion for supporting a world-class organization.There are over 400 sponsored and non-sponsored accounts in the Division with a consolidated budget of approximately $65M. The ADF has 2 direct reports and overall leads a finance team of 8 who support over 90 faculty. The successful candidate will be able to influence and lead process improvements in the tracking and reporting of finance portfolios and will be responsible for the continued financial success of the division and individual faculty. The Associate Director will foresee challenges and provide alternatives to ensure compliance with all regulations, internal and external to Stanford. In leading the finance team, the successful candidate will be responsible for coaching, development, feedback, and mentoring the finance team members to ensure their optimal performance and career development. The ADM/FM is expected to be an excellent communicator with both faculty and staff and highly trustworthy and reliable in managing the complex financial portfolio of the Division.This is a hybrid role that will work from the Stanford Medical Center in Palo Alto at least two times per week with the option to work from a non-Stanford site, such as at home, the remaining days of the week.Duties include:

• Manage the work of other employees, make hiring decisions, provide coaching, training and mentoring, manage performance, determine staffing needs, develop and ensure succession planning within area of responsibility.
• Establish operational objectives and assignments, plan, direct and monitor all budgets for areas of responsibility, manage business operation and administration of several functional areas, may manage a team in providing post award sponsored research administration and services.
• Identify and resolve unique problems of substantial significance that affect the overall functional area, beyond the immediate unit.
• Manage organization's financial activities and structure; develop system and procedure requirements to support the financial reporting for the organization.
• Contribute to designing, developing and delivering complex policies and procedures with both short and long term impact.
• Collaborate with other colleagues on school/ unit projects; design and execute an effective system of internal controls for areas of responsibility; establish operational objectives to support the university's stewardship of resources.
• Engage in continuous critical analysis of existing systems and processes; identify need for new systems, and develop and present proposals.
• Lead complex, high-visibility process redesign and innovation projects; develop, implement, and participate in major initiatives.
• Represent the units/school within the functional units or school and to external constituencies.The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.DESIRED QUALIFICATIONS:
  • Master's degree in finance, accounting or MBA. -
  • Experience in academic finance preferred, including grants management and clinical trials contract awards.
  • Knowledge of Stanford financial systems, rules, and procedures preferred.
  • Demonstrated ability to manage and develop staff.EDUCATION & EXPERIENCE (REQUIRED):
    • Master's degree and six years relevant experience or combination of education and relevant experience.KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
      • User knowledge of Microsoft Office Suite
      • Advanced knowledge of Oracle or other business financial systems
      • Advanced understanding of financial principles.
      • Advanced oral and written communication skills
      • Ability to clearly and effectively present information to internal and external audiences, client groups and all levels of management.
      • Strong analytical skills to review and analyze complex financial information.
      • Strong leadership and management skills with previous experience managing people, delegating workload and providing direction/corrections as necessary.
      • Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
      • Demonstrated competency in project management of a high volume of work, some of which is cyclical.
      • If managing sponsored projects, ability to manage post and pre award administration for sponsored projects within his/her unit. Knowledge and fluency of governmental regulations and Cardinal Curriculum level I and II.
      • Knowledge of procurement needs, including sole- sourcing, cost analyses, vendor requirements, and small business reporting.
      • Experience working successfully with PIs, their administrative staff, the office of sponsored research and external sponsors.
      • Demonstrated success in performing meticulous, high quality and compliant work.
      • Ability to interpret complex research and fiscal policies, assimilate information from a wide range of resources and act like a mentor and resource to others.PHYSICAL REQUIREMENTS:
        • Constantly sitting.
        • Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.
        • Occasionally stand/walk, lift/carry objects weighing 11-20 pounds.
        • Rarely reach/work above shoulder.Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.WORKING CONDITIONS:
          • Routine extended working hours during peak cycles; travel to school/unit sites across university.WORKING STANDARDS:
            • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
            • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
            • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, -http://adminguide.stanford.edu/. The expected pay range for this position is $140,000 to $180,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.Why Stanford is for You
              Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
              • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
              • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
              • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
              • Discovery and fun. Stroll through historic sculptures, trails, and museums. -
              • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.School of Medicine, Stanford, California, United StatesSchool of Medicine, Stanford, California, United StatesSchool of Medicine, Stanford, California, United StatesWe're always looking for people who can bring new perspectives and life experiences to our team. Found the perfect role and ready to apply? Learn more on what to expect next.

Keywords: Stanford University, Palo Alto , Associate Director of Finance, Accounting, Auditing , Palo Alto, California