Associate Director of Finance
Company: Stanford University
Location: Palo Alto
Posted on: May 24, 2023
Job Description:
The Division of Cardiovascular Medicine , within the Stanford
University Department of Medicine, is seeking an Associate Director
of Finance (ADF), to manage staff responsible for complex finance
and control functions, and manage overall finance operations for
the division. The Associate Director will have a key leadership
role within the division, leading a large finance team and
partnering with the Senior Administrative Division Director and the
Division Chief on division-wide projects. This is a great
opportunity for a mission-driven finance person with a passion for
supporting a world-class organization.There are over 400 sponsored
and non-sponsored accounts in the Division with a consolidated
budget of approximately $65M. The ADF has 2 direct reports and
overall leads a finance team of 8 who support over 90 faculty. The
successful candidate will be able to influence and lead process
improvements in the tracking and reporting of finance portfolios
and will be responsible for the continued financial success of the
division and individual faculty. The Associate Director will
foresee challenges and provide alternatives to ensure compliance
with all regulations, internal and external to Stanford. In leading
the finance team, the successful candidate will be responsible for
coaching, development, feedback, and mentoring the finance team
members to ensure their optimal performance and career development.
The ADM/FM is expected to be an excellent communicator with both
faculty and staff and highly trustworthy and reliable in managing
the complex financial portfolio of the Division.This is a hybrid
role that will work from the Stanford Medical Center in Palo Alto
at least two times per week with the option to work from a
non-Stanford site, such as at home, the remaining days of the
week.Duties include:
- Manage the work of other employees, make hiring decisions,
provide coaching, training and mentoring, manage performance,
determine staffing needs, develop and ensure succession planning
within area of responsibility.
- Establish operational objectives and assignments, plan, direct
and monitor all budgets for areas of responsibility, manage
business operation and administration of several functional areas,
may manage a team in providing post award sponsored research
administration and services.
- Identify and resolve unique problems of substantial
significance that affect the overall functional area, beyond the
immediate unit.
- Manage organization's financial activities and structure;
develop system and procedure requirements to support the financial
reporting for the organization.
- Contribute to designing, developing and delivering complex
policies and procedures with both short and long term impact.
- Collaborate with other colleagues on school/ unit projects;
design and execute an effective system of internal controls for
areas of responsibility; establish operational objectives to
support the university's stewardship of resources.
- Engage in continuous critical analysis of existing systems and
processes; identify need for new systems, and develop and present
proposals.
- Lead complex, high-visibility process redesign and innovation
projects; develop, implement, and participate in major
initiatives.
- Represent the units/school within the functional units or
school and to external constituencies.The job duties listed are
typical examples of work performed by positions in this job
classification and are not designed to contain or be interpreted as
a comprehensive inventory of all duties, tasks, and
responsibilities. Specific duties and responsibilities may vary
depending on department or program needs without changing the
general nature and scope of the job or level of responsibility.
Employees may also perform other duties as assigned.DESIRED
QUALIFICATIONS:
- Master's degree in finance, accounting or MBA. -
- Experience in academic finance preferred, including grants
management and clinical trials contract awards.
- Knowledge of Stanford financial systems, rules, and procedures
preferred.
- Demonstrated ability to manage and develop staff.EDUCATION &
EXPERIENCE (REQUIRED):
- Master's degree and six years relevant experience or
combination of education and relevant experience.KNOWLEDGE, SKILLS
AND ABILITIES (REQUIRED):
- User knowledge of Microsoft Office Suite
- Advanced knowledge of Oracle or other business financial
systems
- Advanced understanding of financial principles.
- Advanced oral and written communication skills
- Ability to clearly and effectively present information to
internal and external audiences, client groups and all levels of
management.
- Strong analytical skills to review and analyze complex
financial information.
- Strong leadership and management skills with previous
experience managing people, delegating workload and providing
direction/corrections as necessary.
- Knowledge of property management requirements related to
Stanford or non-Stanford title of equipment and fabrications.
- Demonstrated competency in project management of a high volume
of work, some of which is cyclical.
- If managing sponsored projects, ability to manage post and pre
award administration for sponsored projects within his/her unit.
Knowledge and fluency of governmental regulations and Cardinal
Curriculum level I and II.
- Knowledge of procurement needs, including sole- sourcing, cost
analyses, vendor requirements, and small business reporting.
- Experience working successfully with PIs, their administrative
staff, the office of sponsored research and external sponsors.
- Demonstrated success in performing meticulous, high quality and
compliant work.
- Ability to interpret complex research and fiscal policies,
assimilate information from a wide range of resources and act like
a mentor and resource to others.PHYSICAL REQUIREMENTS:
- Constantly sitting.
- Frequently perform desk-based computer tasks, use telephone,
writing by hand, sort/file paperwork.
- Occasionally stand/walk, lift/carry objects weighing 11-20
pounds.
- Rarely reach/work above shoulder.Consistent with its
obligations under the law, the University will provide reasonable
accommodation to any employee with a disability who requires
accommodation to perform the essential functions of his or her
job.WORKING CONDITIONS:
- Routine extended working hours during peak cycles; travel to
school/unit sites across university.WORKING STANDARDS:
- Interpersonal Skills: Demonstrates the ability to work well
with Stanford colleagues and clients and with external
organizations.
- Promote Culture of Safety: Demonstrates commitment to personal
responsibility and value for safety; communicates safety concerns;
uses and promotes safe behaviors based on training and lessons
learned.
- Subject to and expected to comply with all applicable
University policies and procedures, including but not limited to
the personnel policies and other policies found in the University's
Administrative Guide, -http://adminguide.stanford.edu/. The
expected pay range for this position is $140,000 to $180,000 per
annum. Stanford University provides pay ranges representing its
good faith estimate of what the university reasonably expects to
pay for a position. The pay offered to a selected candidate will be
determined based on factors such as (but not limited to) the scope
and responsibilities of the position, the qualifications of the
selected candidate, departmental budget availability, internal
equity, geographic location and external market pay for comparable
jobs.Why Stanford is for You
Imagine a world without search engines or social platforms.
Consider lives saved through first-ever organ transplants and
research to cure illnesses. Stanford University has revolutionized
the way we live and enrich the world. Supporting this mission is
our diverse and dedicated 17,000 staff. We seek talent driven to
impact the future of our legacy. Our culture and unique perks
empower you with:
- Freedom to grow. We offer career development programs, tuition
reimbursement, or audit a course. Join a TedTalk, film screening,
or listen to a renowned author or global leader speak.
- A caring culture. We provide superb retirement plans, generous
time-off, and family care resources.
- A healthier you. Climb our rock wall, or choose from hundreds
of health or fitness classes at our world-class exercise
facilities. We also provide excellent health care benefits.
- Discovery and fun. Stroll through historic sculptures, trails,
and museums. -
- Enviable resources. Enjoy free commuter programs, ridesharing
incentives, discounts and more.Stanford is an equal employment
opportunity and affirmative action employer. All qualified
applicants will receive consideration for employment without regard
to race, color, religion, sex, sexual orientation, gender identity,
national origin, disability, protected veteran status, or any other
characteristic protected by law.School of Medicine, Stanford,
California, United StatesSchool of Medicine, Stanford, California,
United StatesSchool of Medicine, Stanford, California, United
StatesWe're always looking for people who can bring new
perspectives and life experiences to our team. Found the perfect
role and ready to apply? Learn more on what to expect next.
Keywords: Stanford University, Palo Alto , Associate Director of Finance, Accounting, Auditing , Palo Alto, California
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