Operations Training Coordinator
Company: Stanford University
Location: Palo Alto
Posted on: November 20, 2023
ABOUT STANFORD UNIVERSITY AND RESIDENTIAL & DINING ENTERPRISES:
Stanford University, located between San Francisco and San Jose in
the heart of California's Silicon Valley, is one of the world's
leading teaching and research universities. Since its opening in
1891, Stanford has been dedicated to finding solutions to big
challenges and to preparing students for leadership in a complex
world. Residential & Dining Enterprises (R&DE), the largest
auxiliary organization at Stanford University, supports the
academic mission of the University by providing high-quality
services to students and other members of the university community.
The department has an annual operating budget of over $350M,
operates 24/7/365, and oversees a $3B asset portfolio comprising a
7 million sq. ft. physical plant across the campus. In autumn
quarter of the 2021-22 academic year, R&DE will return to
providing housing for over 13,000 students and dependents, serving
meals at 17 dining halls, 12 -retail locations, and operating
athletic concessions and conference operations. Additionally,
R&DE comprises 900 FTE staff in the following divisions:
Student Housing Operations, Stanford Dining, Stanford Hospitality &
Auxiliaries, Stanford Conferences, Maintenance Operations and
Capital Projects, and a team of R&DE strategic business
partners: Finance & Administration, Information Technology, Human
Resources, and Strategic Communications. "Students (Customers)
First" -is the mantra of R&DE and our strategic goals reflect
our commitment to delivering quality and excellence to our
constituents every day. In R&DE,"Excellence is defined by
aligning our strategic goals and performance with our vision." This
role is designated as essential and requires incumbents to report
to work onsite. Telecommuting is not available for this role. JOB
PURPOSE: Work under general direction to manage all logistics
associated with the delivery of learning and development programs
and initiatives. Manage participant registration, correspondence,
evaluation, budgets, and data analysis. CORE DUTIES:
- Run reports associated with established metrics. Report on
emerging trends not specifically requested by program manager.
- Update website content assuring the quality of postings and
processes for multiple websites.
- Identify vendors and administer the procurement and vendor
contracting process. Work with the vendors to coordinate timely
completion of contracts, submission of bills, and payment.
- Draft marketing materials, emails, and other types of
- Schedule related logistics of trainings and programs. Negotiate
cost and assure quality of materials, supplies, and end-to-end
services. -Maintain calendars for program managers and senior
- Create, implement, and manage a process for registration.
- Provide support and other back-up to other coordinators as
- May serve as a presenter to participants on a limited basis.
MINIMUM REQUIREMENTS: Education & Experience: Bachelor's degree and
two years of relevant experience, or a combination of education or
relevant experience. Knowledge, Skills and Abilities:
- Advanced computer skills in Microsoft Office Suite and web
- Knowledge of learning and development field.
- Demonstrated experience presenting to small and large groups in
a complex and highly diverse workplace.
- Excellent oral and written communication skills.
- Ability to research, extract, analyze, and manipulate data with
minimal supervision and communicate results proactively.
- Superior attention to detail and organization skills.
- Ability to multitask, shifting between multiple priorities and
tasks with a high degree of accuracy. Certifications and Licenses:
None PHYSICAL REQUIREMENTS*:
- Frequently stand/walk, sit, perform desk based computer tasks,
use a telephone, and grasp lightly/fine manipulation.
- Occasionally twist/bend/stoop/squat, reach/work above
shoulders, grasp forcefully, writing by hand, sort/file paperwork,
lift/carry/push/pull objects that weigh up to 10 pounds.
- Rarely kneel/crawl, operate foot and/or hand controls. * -
Consistent with its obligations under the law, the University will
provide reasonable accommodation to any employee with a disability
who requires accommodation to perform the essential functions of
the job. WORKING CONDITIONS:
- Travel on campus to schools/units. WORK STANDARDS:
- Interpersonal Skills: Demonstrates the ability to work well
with Stanford colleagues and clients and with external
- Promote Culture of Safety: Demonstrates commitment to personal
responsibility and value for safety; communicates safety concerns;
uses and promotes safe behaviors based on training and lessons
- Subject to and expected to comply with all applicable
University policies and procedures, including but not limited to
the personnel policies and other policies found in the University's
Administrative Guide, - http://adminguide.stanford.edu . The
expected pay range for this position is $33.65 to $36.05 per hour.
Stanford University provides pay ranges representing its good faith
estimate of what the university reasonably expects to pay for a
position. The pay offered to a selected candidate will be
determined based on factors such as (but not limited to) the scope
and responsibilities of the position, the qualifications of the
selected candidate, departmental budget availability, internal
equity, geographic location and external market pay for comparable
jobs. Why Stanford is for You: - Imagine a world without search
engines or social platforms. Consider lives saved through
first-ever organ transplants and research to cure illnesses.
Stanford University has revolutionized the way we live and enriches
the world. Supporting this mission is our diverse and dedicated
17,000 staff. We seek talent driven to impact the future of our
legacy. Our culture and unique perks empower you with: - -Freedom
to grow. We offer career development programs, tuition
reimbursement, or course auditing. Join a TedTalk, film screening,
or listen to a renowned author or global leader speak. - -A caring
culture. We provide superb retirement plans, generous time-off, and
family care resources. - -A healthier you. Climb our rock wall or
choose from hundreds of health or fitness classes at our
world-class exercise facilities. We also provide excellent health
care benefits. - Discovery and fun. Stroll through historic
sculptures, trails, and museums. - -Enviable resources. Enjoy free
commuter programs, ridesharing incentives, discounts and more The
job duties listed are typical examples of work performed by
positions in this job classification and are not designed to
contain or be interpreted as a comprehensive inventory of all
duties, tasks, and responsibilities. Specific duties and
responsibilities may vary depending on department or program needs
without changing the general nature and scope of the job or level
of responsibility. Employees may also perform other duties as
assigned. Consistent with its obligations under the law, the
university will provide reasonable accommodation to any employee
with a disability who requires accommodation to perform the
essential functions of his or her job. Stanford is an equal
employment opportunity and affirmative action employer. All
qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, sexual orientation,
gender identity, national origin, disability, protected veteran
status, or any other characteristic protected by law. Residential &
Dining Enterprises, Stanford, California, United StatesResidential
& Dining Enterprises, Stanford, California, United
StatesResidential & Dining Enterprises, Stanford, California,
United StatesWe're always looking for people who can bring new
perspectives and life experiences to our team. Found the perfect
role and ready to apply? Learn more on what to expect next.
Keywords: Stanford University, Palo Alto , Operations Training Coordinator, Accounting, Auditing , Palo Alto, California
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