Associate Research Administrator
Company: Stanford University
Location: Palo Alto
Posted on: September 18, 2024
Job Description:
The School of Engineering (SoE)Stanford Engineering has been at
the forefront of innovation for nearly a century, creating pivotal
technologies that have transformed the worlds of information
technology, communications, health care, energy, business and
beyond. Our faculty and students are creative risk-takers who
pursue excellence across a breadth of disciplines. Our alumni
include some of the world's most successful leaders in technology
and business. Our staff are critical to enabling Stanford
Engineering to accomplish its mission: seeking solutions to some of
the world's most urgent challenges and educating leaders who will
make the world a better place through the power of engineering
principles, techniques and systems.Are you searching for a new
career? Are you a great communicator with attention to detail? Then
research administration may be the career you have been searching
for.On behalf of eight SoE academic departments, the Engineering
Research Administration (ERA) administers approximately 920 annual
awards and $121 million in annual sponsored research. ERA is a
high-volume and productive administrative unit, and the ERA staff
collectively manage the pre- and post-award activities for a large
and diverse portfolio of sponsoring agencies (over 290 different
agencies). ERA is looking for an Associate Research Administrator
(ARA). The ARA is our junior-level research administrator position,
with a career path to the Research Administrator (RA) level. The
ARA will provide a full range of administrative, financial and
other tasks associated with pre- and post-award sponsored research
activities and services, including proposal preparation and
post-award management of funds and budgets. Training will be
provided so the incumbent will learn to manage the proposal
preparation and post-award activities on routine sponsored projects
such as federal grants, foundation grants, and simple industrial
contracts.In this role, you will:
- Assist in the preparation of routine proposals within
parameters of sponsored and non-sponsored research guidelines.
Coordinate and communicate submission process, both paper and
electronic, review documents for completeness and compliance.
- Develop, prepare, and finalize project budgets, and provide
budget justification.
- Serve as liaison and active partner between principal
investigators, Office of Sponsored Research, research groups, and
other departments; respond to sponsor inquiries.
- Collaborate with the Office of Sponsored Research to ensure
awards are set up properly, including cost-sharing awards if
applicable.
- Review and understand the terms and conditions of sponsored
projects administered, including linked/footnoted terms and
conditions not provided in hard copy or electronic copy.
- Initiate expenditures; monitor post-award spending and
commitment activity. Review and certify monthly expenditure
statements and facilitate quarterly review by principal
investigators.
- Download and monitor reports supporting project status and use
forecasting and decision aides under guidance.
- Participate in contract closeout process and audit inquiries;
submit final reports and certificates.
- Coordinate and organize events, such as conferences, meetings,
site visits, or sponsor reviews, related to sponsored projects as
needed.
- Participate in and contribute to process improvements and group
projects.
- *Other duties as assigned.Education & Experience (Required):
- Bachelor's degree and one year of job-related experience, or
combination of education and relevant experience.Knowledge, Skills,
& Abilities (Required):
- Ability to learn and stay updated about university and
government policies (FAR, Cost Accounting Standards, Office of
Management and Budget circulars, sponsored guidelines, etc.) to
properly administer sponsored projects.
- Demonstrated understanding of terminology, such as compliance,
title, sub-contractor, consultant, audit, and accounting
review.
- Willingness and ability to understand and interpret university
policies and procedures.
- Excellent oral, written, and verbal communication skills.
- Excellent analytical skills; demonstrated expertise in Excel
and web-based tools.
- Strong accounting skills; knowledge of basic accounting
principles.
- Ability to complete Cardinal Curriculum I and II while in
position.
- Ability to work well independently, but also to seek assistance
when needed.
- Excellent time management and organizational
skills.Certifications & Licenses:
- Cardinal Curriculum I and II must be completed to remain in
this position.Working Conditions:
- This is not a remote position however hybrid options will be
considered.Physical Requirements:
- Frequently sit, grasp lightly, use fine manipulation and
perform desk-based computer tasks, lift, carry, push and pull
objects weighing up to ten pounds.
- Occasionally stand, walk, grasp forcefully, use a telephone,
write by hand and sort and file paperwork or parts.
- Rarely lift, carry, push and pull objects weighing 11-20
pounds.Work Standards:
- Interpersonal Skills: Demonstrates the ability to work well
with Stanford colleagues and clients and with external
organizations.
- Promote Culture of Safety: Demonstrates commitment to personal
responsibility and value for safety; communicates safety concerns;
uses and promotes safe behaviors based on training and lessons
learned.
- Subject to and expected to comply with all applicable
University policies and procedures, including but not limited to
the personnel policies and other policies found in the University's
Administrative Guide.Pay Range:The expected pay range for this
position is $33.17 to $43.27 per hour.Stanford University provides
pay ranges representing its good faith estimate of what the
university reasonably expects to pay for a position. The pay
offered to a selected candidate will be determined based on factors
such as (but not limited to) the scope and responsibilities of the
position, the qualifications of the selected candidate,
departmental budget availability, internal equity, geographic
location and external market pay for comparable jobs.At Stanford
University, base pay represents only one aspect of the
comprehensive rewards package. The Cardinal at Work website
provides detailed information on Stanford's extensive range of
benefits and rewards offered to employees. Specifics about the
rewards package for this position may be discussed during the
hiring process.How to Apply:We invite you to apply for this
position by clicking on the "Apply for Job" button. To be
considered, please submit a cover letter and r--sum-- along with
your online application. The cover letter should briefly describe
why you believe you are a good fit for this position.
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Keywords: Stanford University, Palo Alto , Associate Research Administrator, Accounting, Auditing , Palo Alto, California
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