Senior Event Planner
Company: National Association for Catering and Events
Location: Palo Alto
Posted on: September 18, 2024
Job Description:
ABOUT STANFORD UNIVERSITY AND RESIDENTIAL & DINING
ENTERPRISES:Stanford University, located between San Francisco and
San Jose in the heart of California's Silicon Valley, is one of the
world's leading teaching and research universities. Since its
opening in 1891, Stanford has been dedicated to finding solutions
to big challenges and to preparing students for leadership in a
complex world.Residential & Dining Enterprises (R&DE), the
largest auxiliary organization at Stanford University, supports the
academic mission of the University by providing the highest quality
services to students and other members of the university community
in a sustainable and fiscally responsible manner. R&DE
comprises 11000+ staff in the following divisions: Office of the
Senior Associate Vice Provost (SAVP Office), Student Housing
Operations, Stanford Dining, Stanford Hospitality & Auxiliaries,
Stanford Conferences, and a team of four R&DE strategic
business partners: Finance & Administration including Information
Technology, Human Resources, Strategic Communications, and
Maintenance Operations & Capital Planning. R&DE houses 13,000+
students and their dependents while serving over 6.5 million meals
annually to students, conference, catering, retail, and concession
guests.ABOUT STANFORD HOSPITALITY & AUXILIARIES:R&DE Stanford
Dining, Hospitality & Auxiliaries (SDHA), a division of Residential
& Dining Enterprises, is a best-in-class dining and hospitality
program serving over 25,000 meals a day by over 900+ staff in over
100+ locations, including 9 dining halls, 31 self-op row house
dining, 7 co-op dining, 4 suite dining, 4 branded concepts,
athletic dining, a kosher kitchen, late night dining at Lakeside, 8
cafes, 12 vendor partner programs, 1 commissary production kitchen,
a pub, 3 markets, a sweet shop, 7 catering operations, Schwab
Executive Dining, 5 athletic concession venues, and 2 teaching
kitchens. SDHA also oversees the Stanford Food Institute, the
Stanford Flavor Lab, the campus BeWell community gardens, the
Stanford Food Pantry, and a staff training and development
center.This role is designated as essential and requires incumbents
to report to work onsite. Telecommuting is not available for this
role.JOB PURPOSE:Plan and execute events, such as seminars,
conferences, sports or alumni events, and other university related
events. Plan and manage logistics, including registration and
attendee tracking, presentation and materials support, and pre- and
post-event evaluations. Procure and coordinate vendor services.
Provide on-site event support. May research and provide
recommendations for potential event locations and evaluate
alternatives.CORE DUTIES*:
- Initiate and lead meetings with stakeholders to plan scope and
format of events, establish and monitor budgets, and/or review
administrative procedures and event progress.
- Serve as project leader on specific events, coordinating teams
that plan, implement, and manage all aspects of events such as:
marketing, vendors, fan experience, ticket office, concessions,
press and/or media.
- Responsible for budget planning and management, venue
management and equipment and facilities management for specific
events.
- Oversee development of registration strategy and
logistics.
- Build and maintain relationships with internal and external
partners.
- Procure and coordinate vendor services. Negotiate vendor
contracts to minimize liability and risks.
- Research and provide recommendations for potential event
locations, and evaluate alternatives.
- Investigate, document and report complaints regarding all
aspects of events including customer service, crowd control and
staff issues.
- May inspect event facilities for maintenance, janitorial and
fire safety issues, ensuring enforcement of Environmental Health
and Safety and other facility regulations. Arrange for correction
if issues are found.
- Communicate with visiting entities such as vendors, teams,
coaches and officials for assigned events.MINIMUM
REQUIREMENTS:Education & Experience:Bachelor's degree and three
years of relevant experience or combination of education and
relevant experience.Knowledge, Skills and Abilities:
- Demonstrated success managing event teams and planning,
developing budgets, and meeting budget goals.
- Excellent project management skills, and the ability to manage
complex timelines and multiple projects.
- Ability to work both independently and as part of a team.
- Excellent interpersonal, communication, time management, and
customer service skills. Must be well organized and detailed
oriented.
- Exceptional customer service skills with the ability to
cultivate partnerships.
- Demonstrated high level of confidence in making strategic
decisions, good judgment, and innovative and creative
problem-solving skills.
- Knowledge of Microsoft Office suite, File Maker Pro and
knowledge of cloud applications such as Google Docs and Forms.
- Ability to interact and successfully collaborate with a broad
spectrum of contributing groups and customers.Certifications and
Licenses:
- Valid Non-Commercial Class California Driver's License.PHYSICAL
REQUIREMENTS*:
- Frequently stand/walk, sit, perform desk-based computer tasks,
and use a telephone.
- Occasionally kneel/crawl, twist/bend/stoop/squat, grasp
lightly/fine manipulation, and grasp forcefully,
lift/carry/push/pull objects that weigh 21-40 pounds.
- Ability to obtain and maintain a California Non-commercial
Class license and drive day or night.* - Consistent with its
obligations under the law, the University will provide reasonable
accommodation to any employee with a disability who requires
accommodation to perform the essential functions of the job.WORKING
CONDITIONS:
- May require some travel and working evenings and weekends.WORK
STANDARDS:
- When conducting university business, must comply with the
California Vehicle Code and Stanford University driving
requirements.
- Interpersonal Skills: Demonstrates the ability to work well
with Stanford colleagues and clients and with external
organizations.
- Promote Culture of Safety: Demonstrates commitment to personal
responsibility and value for safety; communicates safety concerns;
uses and promotes safe behaviors based on training and lessons
learned.
- Subject to and expected to comply with all applicable
University policies and procedures, including but not limited to
the personnel policies and other policies found in the University's
Administrative Guide.The expected pay range for this position is
$70K - $80K per annum or ( $33.65-$38.46 / hour).Stanford
University provides pay ranges representing its good faith estimate
of what the university reasonably expects to pay for a position.
The pay offered to a selected candidate will be determined based on
factors such as (but not limited to) the scope and responsibilities
of the position, the qualifications of the selected candidate,
departmental budget availability, internal equity, geographic
location and external market pay for comparable jobs.Why Stanford
is for You:Imagine a world without search engines or social
platforms. Consider lives saved through first-ever organ
transplants and research to cure illnesses. Stanford University has
revolutionized the way we live and enriches the world. Supporting
this mission is our diverse and dedicated 17,000 staff. We seek
talent driven to impact the future of our legacy. Our culture and
unique perks empower you with:* Freedom to grow. We offer career
development programs, tuition reimbursement, or course auditing.
Join a TedTalk, film screening, or listen to a renowned author or
global leader speak.* A caring culture. We provide superb
retirement plans, generous time-off, and family care resources.* A
healthier you. Climb our rock wall or choose from hundreds of
health or fitness classes at our world-class exercise facilities.
We also provide excellent health care benefits.* Discovery and fun.
Stroll through historic sculptures, trails, and museums.* Enviable
resources. Enjoy free commuter programs, ridesharing incentives,
discounts and more.The job duties listed are typical examples of
work performed by positions in this job classification and are not
designed to contain or be interpreted as a comprehensive inventory
of all duties, tasks, and responsibilities. Specific duties and
responsibilities may vary depending on department or program needs
without changing the general nature and scope of the job or level
of responsibility. Employees may also perform other duties as
assigned.Consistent with its obligations under the law, the
university will provide reasonable accommodation to any employee
with a disability who requires accommodation to perform the
essential functions of his or her job.Stanford is an equal
employment opportunity and affirmative action employer. All
qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, sexual orientation,
gender identity, national origin, disability, protected veteran
status, or any other characteristic protected by law.
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Keywords: National Association for Catering and Events, Palo Alto , Senior Event Planner, Accounting, Auditing , Palo Alto, California
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