Sr. Administrative Assistant

Company: Robert Half
Location: Alameda
Posted on: January 30, 2026

Job Description:

Job Description Job Description We are looking for two dedicated and detail-oriented Sr. Administrative Assistant to join our team in Alameda, California. This long-term contract position offers an excellent opportunity to contribute to financial and grant management processes while working onsite in a collaborative environment. The ideal candidate will excel in handling budgeting, reporting, and compliance tasks with precision and efficiency. Responsibilities: • Oversee financial aspects of grants, including creating budgets, forecasting expenditures, and allocating funds appropriately. • Prepare and submit comprehensive financial reports to grantors, ensuring accuracy and adherence to funding guidelines. • Monitor grant obligations and spending to maintain alignment with program objectives and deadlines. • Collaborate with internal teams to ensure compliance with financial and grant-related regulations. • Utilize accounting software and financial tools to track and manage financial data effectively. • Support organizational operations by managing calendars, coordinating meetings, and handling inbound calls. • Assist in streamlining budgeting processes and improving reporting systems to enhance operational efficiency. • Maintain a high level of organization while managing multiple priorities and deadlines. • Communicate effectively with stakeholders to provide updates on grant status and financial progress. • Ensure timely submission of grant-related documentation and compliance with all funding requirements. • Demonstrated experience in grant management or financial reporting, ideally within nonprofit, government, or educational settings. • In-depth knowledge of accounting principles, financial reporting standards, and grant compliance requirements. • Proficiency in accounting software and tools such as QuickBooks or similar systems. • Strong analytical skills with the ability to solve complex problems and ensure accuracy in financial data. • Excellent organizational skills to manage multiple tasks and deadlines effectively. • High attention to detail to ensure compliance and accuracy in all financial processes. • Ability to communicate clearly and professionally with stakeholders at various levels. • Familiarity with tools like ADP, CRM platforms, Concur, and Cisco Webex Meetings to support administrative tasks.

Keywords: Robert Half, Palo Alto , Sr. Administrative Assistant, Accounting, Auditing , Alameda, California