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Legal Secretary

Company: Covington & Burling LLP
Location: Palo Alto
Posted on: March 26, 2020

Job Description:

Please make sure to include a resume when applying. Covington & Burling LLP has an opening for a Legal Secretary in the firm's dynamic and growing Silicon Valley office. The Secretary will support seven attorneys (five associates, one special counsel, and one partner).Qualifications:8 to 10+ years of prior legal secretary experience.Litigation experience is required. Corporate experience is preferred (will train the right candidate).High School diploma or equivalent is required; College degree preferred.Excellent written and verbal communication skills.Excellent attention to detail and ability to multi-task in a high paced environment.Ability to prioritize, coordinate work, juggle multiple priorities and manage deadlines.Ability to maintain confidential information.Ability to manage work flow and delegate projects as necessary.Ability to think critically and analytically in a pressured environment.Ability to clearly and effectively communicate with various levels of staff within the organization.--Duties & Responsibilities:Coordinates and maintains effective office procedures and efficient work flow; complies with policies and procedures set by employer; establishes and maintains harmonious working relationships with supervisors, co-workers, clients, etc.Handles scheduling and travel arrangements.Schedules court appearances, depositions, arbitrations, mediations, client meetings, and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursements; maintains calendar and due dates for lawyers as required.Organizes and coordinates flow of information. Sorts, reads and annotates incoming mail and documents as required - attaches appropriate file to facilitate necessary action; determines routing, signatures required, and maintains follow-ups.Answers phones and directs callers to appropriate persons as circumstances warrant. Receives and assists visitors.Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources (e.g., handwritten notes, tape dictation).Prepares communications outlined by lawyer in oral or written directions. Responsible for accuracy and clarity of final copy. Correlates and edits materials submitted by others. Organizes material that may be presented to lawyers in draft format.Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.)Covington & Burling LLP is an equal opportunity employer and does not discriminate in any aspect of employment, including hiring, salary, promotion, discipline, termination, and benefits, on the basis of race, color, ethnicity, religion, national origin, gender, gender identity or expression, age, marital status, sexual orientation, family responsibility, disability (including physical handicap), or any other improper criterion.

Keywords: Covington & Burling LLP, Palo Alto , Legal Secretary, Administration, Clerical , Palo Alto, California

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