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Administrative Assistant

Company: Kforce
Location: Palo Alto
Posted on: March 27, 2020

Job Description:

RESPONSIBILITIES:
A Kforce client in Palo Alto, CA is looking for an Administrative Assistant for a 6-month contract to hire opportunity. Key Tasks:

  • Supporting the Administrative Operations Analyst for the Security & Facilities Field Services Department
  • Answer, screen and transfer inbound phone calls
  • General clerical duties including photocopying, fax and mailing
  • Maintain electronic and hard copy filing system
  • Retrieve documents from filing system
  • Handle requests for information and administrative problems and inquiries
  • Running reports and export them to Excel - will be trained but needs basic Excel skills
  • Prepare written responses to routine enquiries
  • Prepare and modify documents including correspondence, reports, drafts, memos and emails
  • Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
  • Prepare agendas for meetings and prepare schedules
  • Sort and distribute incoming correspondence

    REQUIREMENTS:
    • High School diploma or GED
    • Knowledge of computer skills and relevant software
    • Knowledge of operation of standard office equipment
    • Basic knowledge and experience with Outlook, Word, and Excel
    • Ability to communicate both in writing and verbally
    • Ability to plan and organize
    • Ability to prioritize tasks
    • Ability to assess and solve problems
    • Skill in information gathering and information monitoring
    • Attention to detail and accuracy skills
    • Ability to be flexible and adapt to an ever-changing environment Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Keywords: Kforce, Palo Alto , Administrative Assistant, Administration, Clerical , Palo Alto, California

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