Clinical Training and Administrative Assistant

Company: Palo Alto University
Location: Palo Alto
Posted on: June 16, 2022

Job Description:

Job Description Job Title: Clinical Training and Administrative Assistant Reports To: PhD Director and Associate Director of Clinical Training Status: Full-time, Exempt Location: Palo Alto, California The Clinical Training and Office Assistant oversees and assists with the administrative support of faculty students, staff and external clinical agency representatives in matters related to clinical internship and clinical practicum opportunities to ensure the efficient operation of the PhD program. This position also supports day-to-day operations of the PhD program. Specific Duties and Responsibilities Create, update, process, and track student documents (e.g., student evaluation forms, DocuSign, practicum contracts, internship documents, graduation requirements) Communicate and coordinate with students, faculty, staff, and administration regarding deadlines, events, documentation, and appointments Maintain and update Clinical Training Webpage content Create, maintain, and update student information and instruction documents Troubleshoot and problem-solve student, faculty, and staff problems accessing DocuSign forms, using Time2Track, understanding policy, and/or completing documentation Complete office administration tasks, such as preparing staff meeting agenda, maintaining office calendar, documenting office policies and procedures, and ordering office supplies Develop annual internship match report Coordinate annual PAVA screening process Manage and accurately update databases Accurately manage supervisor account and data for Time2Track system Process invoices and reimbursements Oversee work-study student tasks Other duties as assigned Essential Qualifications Bachelor---s degree required Minimum of three years of related administrative experience Proven proficiency in Microsoft Word, Excel, Google Workspace, and DocuSign Learning Management System experience Excellent organizational skills Project and event planning/coordination skills Customer service skills Knowledge of graduate education program operations and experience in Higher Education strongly preferred Application Procedures: PAU is committed to providing an educational environment that supports a diverse, equitable and inclusive population. In your cover letter, please include information on how your background and experience has prepared you to be in an environment that holds equity and inclusion core to its mission and values. EEOC Policy: The University is an equal opportunity employer and is firmly committed to non-discrimination in its hiring and other employment practices and in the application of its personnel policies. In compliance with all applicable federal and state laws, except where a bona fide occupational qualification exists, employment decisions will be made irrespective of the staff member's race, color, religion, religious creed, ancestry, national origin, age (except for minors), sex, marital status, citizenship status, military service status, sexual orientation, medical condition (cancer-related or genetic condition), disability and/or any another status protected by law. When necessary, the University will reasonably accommodate individuals with disabilities, if the individual is otherwise qualified to safely perform all essential functions of the position and if it will be done without undue hardship to the University.

Keywords: Palo Alto University, Palo Alto , Clinical Training and Administrative Assistant, Administration, Clerical , Palo Alto, California