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Office Assistant

Company: Epiq
Location: Palo Alto
Posted on: June 22, 2022

Job Description:

It's fun to work at a company where people truly believe in what they-- -are doing!Job Description:Job Summary:This role will be critical in helping ensure multiple areas of administrative duties are fulfilled to successfully deliver on our service commitments in a timely and effective manner. Administrative duties may include things like handling and distributing mail, copying, printing, hospitality, reception, filing, or other services defined or outlined in Epiq's service agreement with client. -- -Essential Job ResponsibilitiesGeneralProvide exceptional client service by learning all the necessary details of work requests and then delivering as expectedEnsure accurate tracking, monitoring and recording of all charges, overtime, logs and entries throughout his/her shiftAnswer telephone inquiries, loading/unloading parcels, delivering of parcels, copying, binding, and faxing and guest requestsDue to the cyclical nature of the industry team members may be required to work varying schedules to reflect the business needs of the firmMail/Distribution ServicesSort, distribute and meter US mail with knowledge of current postal ratesEnsure all projects have been properly produced and Quality Checked (QC'd) to Epiq's standardEnsure clients request and the delivery of faxes/parcels in a timely matter in accordance to Epiq's standardsCopy ServicesImmediate attention given to clients entering Copy/Mail Center in accordance with Epiq's standard of operationAccurately produce copy, print and scan projects in accordance to verbal and written instructionsReception-- -Work closely with the client's staff to ensure seamless day-to-day operations as the first line of contact with the client's visitorsAnswer incoming telephone calls and direct call traffic to the proper personGreet and announce visitors in a friendly and business-like mannerVarious administrative duties as outlined by the Site ManagerHospitality ServicesCoordination and upkeep of client conference rooms, common areas and kitchens-- -Inspect and ensure that all rooms are clean, stocked with supplies and ready for continual useOrganize and distribute client kitchen supplies-- -Maintain inventory control and order supplies as neededFloor CoordinationResponsible for the organization and upkeep of various satellite copy rooms throughout an assigned work area. This includes the stocking of general supplies, delivery of paper, and basic daily maintenance of the copier(s) in that areaRecordsParticipate with records and information staff in overseeing effective maintenance of records management systems including Interwoven File Creation, RFID File Tagging and Programming, File Retrieval, and Re-ShelvingQualifications & CharacteristicsSomeone who thrives at providing exceptional customer serviceExcellent communicator (verbal and written) with great organizational skillsDetail-oriented with a knack for exceptional quality serviceAbility to quickly and effectively learn instructions and apply necessary skillsAbility to manage multiple tasksHigh School Diploma or equivalentMinimum of 1 year professional level work experienceSuccessful candidates must be fully vaccinated from COVID-19 as a condition of employment prior to the start date.If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!It is Epiq's policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual's race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. Epiq's policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. In addition Epiq will take affirmative action for minorities, women, covered veterans and individuals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Epiq is pleased to provide such assistance and no applicant will be penalized as a result of such a request.-- - Pursuant to relevant law, where applicable, Epiq will consider for employment qualified applicants with arrest and conviction records.

Keywords: Epiq, Palo Alto , Office Assistant, Administration, Clerical , Palo Alto, California

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