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Deputy Chief of Staff, Office of the President

Company: Lucile Packard Foundation for Children's Health
Location: Palo Alto
Posted on: June 1, 2024

Job Description:

Thanks for visiting our Career Page. Please review our open positions and apply to the positions that match your qualifications.Deputy Chief of Staff, Office of the President Full Time Lucile Packard Foundation for Children's Health Deputy Chief of Staff, Office of the President Partner with the Chief of Staff in managing the operations and functions of the Office of the President through essential, cross-functional project management, implementation of strategic initiatives, and administrative support.
Palo Alto, CA (hybrid); the successful candidate for this role will be based in the Bay Area.
The Lucile Packard Foundation for Children's Health, in partnership with Stanford Medicine and Lucile Packard Children's Hospital, unlocks philanthropy to transform health for children and families in Northern California - and around the world. Through fundraising and grantmaking, the Foundation drives scientific research, innovation, and policy change that will improve care, advance cures, and reform healthcare systems for this and future generations.
WHAT YOU'LL DOThis is an exciting opportunity to step into a new role as the Deputy Chief of Staff for the Foundation. You'll play a pivotal role in supporting and collaborating with the Chief of Staff and the Office of the President. Your responsibilities will encompass project management and essential administrative tasks vital to the smooth operation of executive functions and initiatives. Your attention to detail, resourcefulness, and ability to thrive in a high-impact environment will be crucial in executing and driving activity on high-priority projects and workflows on behalf of the Office of the President.You will be a systems thinker with detail-orientation, an eye for efficiency, and resourceful with information, tools, and relationships. Your work product will mirror the standards expected of the Office of the President. You must possess the ability to advance and complete high volumes of work with minimal guidance or supervision yet a high degree of collaboration, coordination and with deadline sensitivity.The compensation range for this role is $145,000 - $160,000 annually.

  • Act as a strategic partner to the Chief of Staff and President & CEO on stakeholder management across Stanford Medicine and Stanford University, proactively preparing agendas, tracking topics, and sourcing information. Serve as a point person for questions and requests for stakeholder meetings. Staff meetings in the absence of the Chief of Staff.
  • Take charge of coordinating and executing all-staff Town Halls, adhering to an annual planning calendar, gathering input to ensure content meets organizational needs and objectives, and developing a comprehensive run-of-show to ensure execution from start to finish.
  • Collaborate with the Chief of Staff to support and partner with senior leadership at the Foundation. This includes scheduling meetings, preparing materials, coordinating key deliverables, and driving work and workflows on strategic priorities and change initiatives.
  • Undertake other project coordination as assigned breaking projects into tasks, creating workflows, managing schedules, coordinating across stakeholders internal and external to the Foundation, and ensuring deliverables are completed on time.
  • Research, write, edit and/or coordinate preparation of agendas, briefings, presentations, and talking points on behalf of the Office of the President and in support of the Chief of Staff.
  • Assist the Chief of Staff with complex time management, including workback timelines on key deliverables and project execution, in partnership with the Executive Assistant.
  • Expertly navigate various systems, tools, and online platforms, offering recommendations aligned with business needs and enhanced functionality for the Chief of Staff and Office of the President.
  • Manage inbox correspondences for the Chief of Staff, reading, referencing, and flagging important messages.
  • Source and record donor and prospect data on behalf of the Office of the President.
  • Foster a harmonious and efficient work environment through constant coordination and collaboration with the Chief of Staff and Executive Assistant.
  • Cross-train and support administrative needs for the Foundation's board of directors including scheduling.
  • Model a culture of service, professionalism, and continuous improvement in the Office of the President.
  • Bachelor's degree or 5+ years of equivalent work experience
  • Minimum of 5+ years of project management experience organizing, leading and executing initiatives
  • Demonstrated ability to push projects forward with strong organization and project management skills, and excellent attention to detail
  • Strong business acumen with strategic thinking abilities, and exemplary editing and writing skills
  • Excellent communication skills with ability to build strong relationships with both internal and external stakeholders
  • Strong aptitude for learning and using new technology
  • Demonstrated ability to exercise the highest level of discretion and confidentialityIT'S AN ADDED PLUS IF YOU HAVE EXPERIENCE WITH
    • Prioritizing a leader's calendar with ability to make judgement calls and decisions based on rapidly shifting priorities
    • Working in a fast paced, often changing environment with efficiency and accuracy
    • Familiarity with nonprofits, science, healthcare, and/or fundraising
    • Experience with project management software, and donor-based database
    • Proficient in Microsoft Suite, including Outlook, Teams, Forms, Planner, Word, Excel, and PowerPoint
    • Prior experience with a Board of Directors
    • Genuine interest in improving health and well-being for kids and families.
    • Discipline: You are a tactician, outlining steps and timelines with precision and anticipating needs in advance.
    • Collaborative: You work effectively with others, valuing coordination, transparency, and information-sharing at all levels.
    • Agile: You excel in multitasking and adapting to evolving priorities, balancing competing demands with efficiency and accuracy within dynamic environments.
    • Responsibility: You take ownership and exhibit meticulous attention to detail, demonstrating initiative and accountability even amidst ambiguity.
    • Systems Thinker: You possess a holistic understanding of systems and processes, implementing enhancements to increase efficiency and value innovative ideas.
    • Coachable: You actively seek and incorporate feedback, demonstrating a growth mindset and a willingness to learn and improve continuously.Working at the Foundation
      • Generous leave, including PTO, holidays, Summer Fridays, and a sabbatical (after 7 years of employment)
      • Annual bonus
      • Retirement plan + employer match
      • Premium Medical and Dental coverage
      • Employer-paid life insurance
      • Legal services plan
      • 4-week paid maternity and paternity leave for new parents
      • Stipend for home office and mobile phone
      • If remote, frequent opportunities to visit our beautiful HQ in Palo AltoThe Foundation is a dynamic organization in a rapidly changing industry. Therefore, the responsibilities associated with this position will evolve and grow in accordance with LPFCH's business needs and growth plans. More specifically, the incumbent may be required to perform additional and/or different responsibilities based on the future growth plans for the Foundation.
        • Mission-first -We can never lose sight of why we exist and who we are here to serve.
        • Good of the whole -We share responsibility for overall results, think of what's best for the team and organization, and act as responsible stewards of resources.
        • Bold and bendy -We're unapologetically ambitious for our mission, creative, and take risks by trying new things.
        • Sweat the big stuff-We're clear on our priorities, calibrating effort and resources to audience and impact: the higher the return, the greater the investment.
        • Make it happen -We're focused on outcomes; only as much process as necessary to make good decisions and take action. Prepared with ideas and solutions for every challenge.
        • Community matters-We embrace diversity and practice inclusion. WE'RE COMMITTED TO DIVERSITY, EQUITY, INCLUSION AND BELONGING---

          Our Foundation embraces all individuals and celebrates the unique differences each of us bring to our team and community. Our approach to fostering diversity, equity, inclusion, and belonging is rooted in our cultural touchstones and inherent in our work to encourage every employee to bring their best, most authentic self to work and to provide each of them the opportunity to achieve their full potential.

          We envision a world where race, gender, resources, and other factors do not serve as barriers to attaining optimal health. We recognize that this vision requires the commitment and actions of everyone.

          To support this goal, we pledge to:
          - Conduct ourselves in a manner that garners trust and respect from others.
          - Foster a welcoming and supportive environment for our team members and community.
          - Acknowledge and appreciate the dignity, expertise, experiences, and contributions of each other.
          - Approach others with an open mind, compassionate heart, actively listening to their perspectives.
          - Foster effective teamwork and encourage collaboration amongst our team and constituents.

          The Lucile Packard Foundation for Children's Health is an equal opportunity employer.
          Exempt Full-Time $145k/yr-$160k/yr THIS POSITION IS CURRENTLY ACCEPTING APPLICATIONS. We've received your resume. Click here to update it. Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) orPaste resume Who referred you to this position? Enter their first and last name here. Are you willing to relocate? What's your citizenship / employment eligibility?* Desired salary* Please confirm you understand this is a hybrid position, requiring the canditate to be on site at the office in Palo Alto on average 3 days per week* What are your pronouns? At RCG Talent Solutions, we are committed to building diverse applicant pools while creating interview processes that are inclusive and challenge credentialism.

          To that end, we invite you to self-identify the following information about your race, ethnicity, and gender identification. We currently use the default questions and response options in JazzHR, our applicant tracking system, which aligns with the United States Census and doesn't offer the option to customize. We are working to develop a more inclusive survey process.

          We recognize that categorizing people using any demographic identifiers simplifies and limits whole identities. That said, we know that consistent identifier data is critical to keeping ourselves accountable to our diversity, equity, and inclusion commitments.

          Submission of this information is voluntary. We will not share your responses with hiring organizations, and they will not be used in making hiring decisions. We will only use information in accordance with the provisions of applicable laws and regulations.

          Learn more about our equity commitment on our website.

          Please confirm you read the above statement: The following questions are entirely optional. To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more .

Keywords: Lucile Packard Foundation for Children's Health, Palo Alto , Deputy Chief of Staff, Office of the President, Administration, Clerical , Palo Alto, California

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