Accessioning & Admin Operations Supervisor - Pathology Lab Oth Surgical Path Consults - Full Ti[...]

Company: Stanford Health Care
Location: Palo Alto
Posted on: May 1, 2025

Job Description:

1.0 FTE Full time Day - 08 Hour R2547169 Onsite 107529003 Path Lab Oth Surgical Path Consults Administrative Support PALO ALTO, 300 Pasteur Dr, CaliforniaIf you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered.This is a Stanford Health Care job.A Brief OverviewResponsible for overseeing the daily pre and post analytical operations in Anatomic Pathology and Clinical Laboratories. The main areas of responsibility include specimen receiving, accessioning samples (blood, tissue, body fluid samples, consult & outside material), processing and routing of samples to the appropriate testing areas in a timely manner, and appropriately storing/discarding samples after the completion of testing. Phlebotomy services may also apply. Under the direction of the Laboratory Directors and the Laboratory Manager, investigates, writes and implements policies and procedures, ensuring compliance with all applicable health and safety policies (JCAHO, CAP, state, federal, and SHC). Establishes efficient and effective workflows for these areas. Assigns work schedules for staff assigned to these sections. Collaborates with other supervisors and staff in identifying, planning and implementing process improvement projects. Ensures all services are provided in accordance with established procedures and in compliance with regulatory requirements. Functions as front line staff, as needed.LocationsStanford Health CareWhat you will do

• Supervises laboratory personnel engaged in performing routine procedures and workflows.
• Plans the daily lab operations, evaluates work performed, assists in troubleshooting and provides direction in handling procedural and workflow problems.
• Develops appropriate work schedules for employees and plans daily work assignments in order to maintain adequate staffing, minimize overtime, and meet customer service needs.
• Collaborates with section Medical Director and Manager to develop and implement policies/procedures and quality control measures to provide uninterrupted laboratory services in a timely manner for phlebotomy, accessioning, receiving, processing, routing, and storing samples.
• Monitors and evaluates equipment, systems and supplies to ensure operational efficiency, reliability of results and adequate inventory.
• Performs all human resource management responsibilities, with support from operations manager, such as conducting employee performance appraisals, transfers, interviews, hiring, onboarding, disciplining, and termination of employees.
• Oversees training of staff and competency assessment.
• Develops training material and competency documents as needed.
• Monitors and completes payroll to ensure accurate pay period statistics. Prepares technical reports reflecting department process volume, testing results, analysis, trends, conclusions or recommendations for management and other hospital personnel.
• Performs front line work during staffing shortages to maintain expected patient care standards.
• Ensures equipment maintenance is completed as scheduled and coordinates service requests.
• Collaborates with Manager to determine capital equipment and staffing needs.
• Oversees storage of documents, materials (blocks, slides), transcription and dictation, and legal and research activities, where applicable.
• Reviews workload statistics and KPIs to ensure quality targets are met.
• Completes QA reports and addresses SAFE/iCARE events.
• Leads or participates in Quality Improvement projects.
• Ensures section compliance with all applicable regulations and guidelines (CAP, JCAHO, state, federal and SHC).
• Oversees appropriate return of material or disposal of samples according to established guidelines.
• Manages inventory.
• Responsible for reconciling labor and supply variances with manager. Responsible for reviewing and staying within budget.Education Qualifications
  • High school diploma or GED equivalent.Experience Qualifications
    • Four (4) years of progressively responsible and directly related work experience.Required Knowledge, Skills and Abilities
      • Ability to analyze data, draw conclusions and interpret results.
      • Ability to communicate effectively, both orally and in writing.
      • Ability to demonstrate a higher level of critical thinking and judgment.
      • Ability to demonstrate full technical cross-training and functionality.
      • Ability to learn new procedures and adapt to technological changes in the laboratory.
      • Ability to organize, prioritize, multi-task, and adapt to changing priorities.
      • Ability to solve problems and identify solutions.
      • Ability to work effectively with individuals at all levels of the organization.
      • Knowledge and technical proficiency in specialty areas assigned within the laboratory.
      • Knowledge of infection prevention policies and procedures.
      • Knowledge of local, state and federal regulatory requirements related to areas of functional responsibility.Licenses and Certifications
        • PA (ASCP) - Pathologist Assistant Certification from the American Society for Clinical Pathology preferred.These principles apply to ALL employees:SHC Commitment to Providing an Exceptional Patient & Family ExperienceStanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford's patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery.You will do this by executing against our three experience pillars, from the patient and family's perspective:
          • Know Me: Anticipate my needs and status to deliver effective care.
          • Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health.
          • Coordinate for Me: Own the complexity of my care through coordination.Equal Opportunity EmployerStanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.Base Pay Scale: Generally starting at $40.46 - $52.61 per hour.The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.
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Keywords: Stanford Health Care, Palo Alto , Accessioning & Admin Operations Supervisor - Pathology Lab Oth Surgical Path Consults - Full Ti[...], Administration, Clerical , Palo Alto, California