Administrative Assistant - Weekend Work - $130k-$150k base

Location: Atherton
Posted on: June 23, 2025

Job Description:

A leading financial services firm is seeking an Admin Assistant/Personal Assistant to provide support to a senior executive. This is a dynamic and visible role that requires exceptional organizational skills, sound judgment, and the ability to anticipate needs in a fast-paced, professional environment. The role offers long-term stability and strong potential for growth within a prestigious and well-respected organization. Client Details Our client is a prominent investment firm. They have about 200 employees globally with headquarters in New York City. The Admin Assistant will support a high-profile executive at the firm. The Administrative Assistant manages complex scheduling, travel, and communications, ensuring everything runs smoothly behind the scenes. The role requires exceptional discretion, attention to detail, and the ability to handle sensitive information with complete confidentiality. The Admin Assistant will operate in an extremely fast-paced, dynamic environment that values discretion and professionalism. The ideal candidate will have solid experience supporting senior executives or ultra-high-net-worth individuals. This role requires extreme flexibility, so candidates must be prepared to handle urgent requests or changes at any time with the understanding that the job extends beyond typical office hours. Weekend work in the summer is required. Description Manage and coordinate the executive's complex calendar, scheduling meetings and appointments efficiently Handle confidential correspondence, phone calls, and communications with discretion Prepare and organize reports, presentations, and documents for meetings and events Act as a trusted liaison between the executive, internal teams, and external contacts, anticipating needs and resolving issues proactively Maintain flexibility to be available on weekends or untraditional hours, promptly handling urgent requests and last-minute changes with professionalism and discretion Profile Experienced supporting senior executives or high-net-worth individuals in fast-paced environments Demonstrates exceptional discretion and maintains strict confidentiality at all times Proactive problem-solver who anticipates needs and acts independently Job Offer $130k-$150k base salary with annual bonus Excellent benefits MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

Keywords: , Palo Alto , Administrative Assistant - Weekend Work - $130k-$150k base, Administration, Clerical , Atherton, California