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Events Manager, Custom and Executive Programs

Company: College of Charleston
Location: Palo Alto
Posted on: September 19, 2023

Job Description:

Visa sponsorship is not available for this position. Applicants must be authorized to work in the US to be considered for this position. The School of Engineering Stanford Engineering has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems. The Stanford Center for Professional Development (SCPD), part of the School of Engineering (SoE), seeks a highly motivated and dedicated Events Manager to maintain and strengthen its leading position in lifelong and online learning. This individual will be directly responsible for planning, organizing, running and managing 20-40 on-campus events and programs annually, ranging in size and scope, on topics such as digital transformation, energy, innovation, leadership and management. As part of this job the successful candidate will be expected to:

  • Serve as a primary point of contact for caterers, facility managers, and other vendors.
  • Work with SCPD program managers, responsible for individual programs, to tailor event plans to meet the needs of specific programs, audiences and clients.
  • Collaborate with SCPD's finance team to ensure the team has all necessary information so that event expenses are properly reported and paid out.
  • Maintain updated documentation and best practices for event planning and management within SCPD to ensure all program managers are operating in an informed and effective manner as it relates to the operation of on-campus programs.
  • Attend the vast majority of events planned to ensure smooth operations, trouble shoot, and help resolve issues that may come up during the event.
  • Throughout all events planned and managed, maintain a high event standard, level of service, and take advantage of opportunities for efficiencies.
  • Track event expenses on a regular basis and look for opportunities for increased efficiency, cost cutting and streamlining.
  • At times, staff and support live-virtual programs and events. This is a wonderful department that works well as a team! If you are looking for a position in a fast-paced environment, this is the job for you! SCPD website: Your responsibilities include:
    • Serve as project manager of multiple activities, scope out project tasks/team assignments and guide team to create work plans and schedules, monitor progress, and meet milestones.
    • Oversee the management of event teams and/or production consultants to produce quality, multi-faceted events and productions.
    • Establish and maintain relationships with internal and external university partners.
    • Operate as account manager on deliverables, program metrics, and status reports.
    • Recommend and schedule events into appropriate off-campus and on-campus venues.
    • Oversee registration strategy and logistics.
    • Train and supervise junior event planners in proper execution and implementation of events.
    • May support online events. *Other duties as assigned. Education & Experience (Required):
      • Bachelor's degree and five years of relevant experience or combination of education and relevant experience. Knowledge, Skills, & Abilities (Required):
        • Superior project and event management skills.
        • Ability to manage a diverse team of staff and contingent labor, holding them to deadlines and the highest quality output.
        • Demonstrated experience with financial management of complex event budgets requiring excellent analytical skills.
        • Extreme attention to detail and deadlines; ability to prioritize and manage complex workflows.
        • Excellent communication, time management, and customer service skills. Must be well organized and detailed oriented.
        • Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
        • Demonstrated high level of confidence in making strategic decisions, good judgment, and innovative and creative problem solving skills. Certificates and Licenses (Required):
          • Valid Non-Commercial Class California Driver's License. Education & Experience (Desired):
            • Proven experience managing and planning events within Stanford. Working Conditions:
              • May require some travel and working evenings and weekends.
              • Will require frequent presence on the Stanford campus, several times per week. Physical Requirements*:
                • Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
                • Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.
                • Ability to obtain and maintain a California Non-commercial Class license and drive day or night. *Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. Work Standards:
                  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
                  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
                  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,
                  • When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements. Pay Range: The expected pay range for this position is $74,000 to $117,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Why Stanford is for you: Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our and empower you with:
                    • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
                    • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
                    • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
                    • Discovery and fun. Stroll through historic sculptures, trails, and museums.
                    • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more! How to Apply: We invite you to apply for this position by clicking on the "Apply for Job" button. To be considered, please submit a cover letter and resume along with your online application. The cover letter should briefly describe why you believe you are a good fit for this position. *The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Additional Information
                      • Schedule: Full-time
                      • Job Code: 4884
                      • Employee Status: Regular
                      • Grade: I
                      • Requisition ID: 100257
                      • Work Arrangement : Hybrid Eligible

Keywords: College of Charleston, Palo Alto , Events Manager, Custom and Executive Programs, Executive , Palo Alto, California

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