Property Programs Manager

Company: College of Charleston
Location: Palo Alto
Posted on: September 21, 2023

Job Description:

Stanford University is one of Silicon Valley's largest employers - and one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At Stanford University, not only are you part of an exceptional team that values innovation and education, but you also become part of a culture that brings out the best in you. Stanford is committed to fostering a workplace culture that promotes diversity, collaboration, and professional growth. Our culture offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability and promote healthy, fulfilling lives. Research--the creation of new knowledge--is key to Stanford's educational mission. Stanford research has led to breakthrough remedies, devices, tools, and concepts, and hundreds of initiatives solely for the betterment of humanity. Among the inventions and discoveries that have resulted from Stanford research are MRI technology, DNA cloning, the Pill, heart transplantation, and digital music. The premier function of the Office of Research Administration (ORA) is to provide an array of high-quality services and expertise to support the research mission and sponsored projects administration at Stanford University. ORA is composed of Cost and Management Analysis; Property Management Office; Research Administration Policy and Compliance; Sponsored Receivables Management; Client Advocacy and Education; Organizational Insights; and the Office of Sponsored Research. ORA also provides oversight for the Stanford Electronic Research Administration (SeRA), eCertification, Clinical Research Invoicing System for Participants (CRISP), Electronic PI Lab Use Survey (ePLUS) systems. ORA manages the administrative processes related to a broad spectrum of research related agreements as well as the entire lifecycle of sponsored research from proposal submission and award negotiation through financial reporting and award closeout. ORA submits over 5,000 new proposals annually and manages more than 7,700 active sponsored projects with a total budget exceeding $1.82 billion. The Property Management Office (PMO) is an integral part of the Office of Research Administration (ORA). Through a network of approximately 300 personnel throughout the University, PMO ensures equipment is effectively managed from the time of acquisition through disposal. PMO is responsible for the oversight, accounting, compliance, training, and implementation of policies and procedures to manage a $1.2 billion dollar infrastructure of moveable equipment used in support of the education and research mission of Stanford. This position may be full-time on-site or hybrid (minimum two days per week on campus). THIS OPPORTUNITY: As a member of the Campus Support Team in PMO, the Property Programs Manager (PPM) will report to the Assistant Director. This team member will represent PMO throughout campus, provide service, guidance, and communication in many aspects of equipment management and accountability. They will regularly interact with others throughout PMO and ORA. Under general supervision, the PPM is responsible for providing leadership, facilitating, and monitoring compliance to ensure current, accurate, and complete records of equipment owned by, or otherwise accountable to Stanford University. The role of PPM requires knowledge of the equipment acquisition and accounting principles, asset life cycle management concepts, and knowledge of regulatory compliance under research grants and contracts. Familiarity with the Stanford environment and culture is very helpful. CORE DUTIES*:

• Collect and analyze equipment acquisition data, create reports, review, and explain trends.
• Formulate and evaluate alternative solutions and/or recommendations to facilitate the timely recording of equipment to achieve University compliance goals.
• Analyze and interpret policies; develop, revise, and implement procedures.
• Represent PMO as a liaison and subject matter expert with personnel within the department, unit or school who are involved in the acquisition, use, and disposition of equipment.
• Participate in outreach activities that may include communications, events, training, and conferences.
• May direct and/or supervise staff to perform defined tasks and assignments.
• Addendum to Core Duties
  • Facilitate consistency and compliance to ensure current, accurate and complete equipment records.
  • Provide service, guidance, and communication to property personnel in designated campus Schools/Departments.
  • Assist in the review and monitoring of compliance with contractual terms and conditions. Assist in generating internal and Sponsor reports.
  • Participate in the update of desk procedures and website content.
  • May participate in defining and performing data quality control and self-assessment activities. * Not all unique aspects of the job are covered by this job description; other duties may also be assigned. MINIMUM REQUIREMENTS: Minimum Education, Experience, and Certifications:
    • Bachelor's degree in business or accounting and three years of relevant experience, or a combination of education and relevant experience is required.
    • NPMA Property Management Specialist or Administrator Certification is a plus and may be pursued after hire. Knowledge, Skills, and Abilities:
      • Demonstrated ability to deliver complete and accurate work.
      • Excellent organizational skills and ability to effectively prioritize own work and multi-task.
      • Demonstrated ability to take initiative and ownership of projects.
      • Ability to communicate effectively both orally and in writing.
      • Ability to exercise sound judgment routinely and independently in making decisions.
      • Ability to address and resolve situations with tact and diplomacy.
      • Demonstrated experience working independently and as part of a team.
      • Relevant subject matter knowledge.
      • Ability to direct the work of others, for jobs requiring supervision.
      • Preferred qualifications include:
        • Intermediate level accounting knowledge
        • Proficient computer skills and demonstrated experience with administrative software with emphasis on Excel
        • Familiarity with asset management software and Oracle Financials
        • Understanding of best practices associated with equipment life-cycle management
        • Ability to interpret University Policy, Accounting principles, as well as government regulations and guidelines including FAR 52.245-1 and OMB CFR 200 (Uniform Guidance) PHYSICAL REQUIREMENTS*:
          • Constantly perform desk-based computer tasks.
          • Frequently stand/walk, sitting, grasp lightly/fine manipulation.
          • Occasionally use a telephone.
          • Rarely lift/carry/push/pull objects that weigh 11-20 pounds. * Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORKING CONDITIONS:
            • May occasionally work extended hours. WORK STANDARDS:
              • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
              • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
              • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, . The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The expected pay range for this position is $66,100 to $107,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Additional Information
                • Schedule: Full-time
                • Job Code: 7514
                • Employee Status: Regular
                • Grade: J
                • Requisition ID: 99427
                • Work Arrangement : Hybrid Eligible, On Site
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Keywords: College of Charleston, Palo Alto , Property Programs Manager, Executive , Palo Alto, California