Finance & Grants Management Specialist
Company: Stanford University
Location: Palo Alto
Posted on: September 21, 2023
Job Description:
The Department of Medicine, Division of Nephrology is seeking a
Finance & Grants Management Specialist to work under minimal
supervision to manage proposal preparation and/or post award
activities on externally sponsored grants, contracts, fellowships
and philanthropic funds both routine and complex.The Division of
Nephrology is the branch of internal medicine devoted to the study,
diagnosis, and treatment of kidney disease. The Division of
Nephrology in the Department of Medicine offers fellows and faculty
unparalleled prospects for research and clinical training in an
atmosphere with ample opportunity to participate in University and
community service, in an exciting academic environment committed to
excellence, innovation and diversity.
Duties include:
- Serve as liaison and active partner between principal
investigators, Office of Sponsored Research, research groups, and
other departments; respond to sponsor inquiries.
- Review and approve expenditures, advise on post award spending
and commitment activity, and oversee compliance related to fund and
revenue.
- Develop and communicate reports supporting project status;
create effective forecasting and decision aides.
- Participate in contract closeout process; submit final reports
and certificates. Compile information and documents needed for
audit inquiries.
- Understand, apply, and advise on university and government
policies for projects.
- Run and analyze financial reports, often from multiple systems;
prepare management information reports.
- Participate with principal investigator in the preparation of
the administrative components of proposals within parameters of
sponsored and non-sponsored research guidelines. Oversee and
communicate submission process, both paper and electronic; review
documents for completeness and compliance.
- Participate in and contribute to process improvements. Lead
other staff in group projects
- May participate as a mentor and provide cross-training as
needed.
- Construct and assemble data for budgeting, forecasting, and
decision making; develop conclusions, and present high level
summary of recommendations. Develop, prepare, revise, and finalize
project budgets, and provide budget justification; obtain cost
sharing commitment and support. Serve as liaison and active partner
between principal investigators, Office of Sponsored Research,
research groups, and other departments; respond to sponsor
inquiries; advise of new regulations.
- Analyze accounting transactions and information to summarize
current financial position at the unit or organization-wide level.
Construct and assemble data for decision making; develop
conclusions, and present high level summary of
recommendations.
- Capture, track, and report revenue and expenses; determine
appropriate procedures for accounting record preparation, research
of transactions and reporting. Oversee, reconcile, and resolve
problems relative to complicated accounts.
- Collect data and perform research on details of transactions.
Generate, review, analyze and communicate financial data that
reflects actual financial performance against approved budgets.
Prepare and present quantitative and qualitative analyses focusing
on variances from budget and prior data.
- Maintain and review accounting process controls; recommend and
implement any approved modifications; perform preliminary analysis
and recommend solutions. Develop and maintain desktop procedures
and process documentation for area of responsibility.
- Contribute to unit and organization strategy; assist in the
development of change management plans and materials as needed.
Participate as a member of a project team; support new initiatives.
Make decisions determining approach to managing and completing
processes.
- Participate in critical analysis of existing systems and
processes, and identify opportunities for process improvement.
Define requirements, develop and implement complex test cases,
perform system testing and analyze results.
- Serve as a resource to local units and other departments to
resolve accounting related issues.
- May act as a lead, train, coach, and review the work of other
staff, as needed. Contribute primarily through applying individual
expertise.The job duties listed are typical examples of work
performed by positions in this job classification and are not
designed to contain or be interpreted as a comprehensive inventory
of all duties, tasks, and responsibilities. Specific duties and
responsibilities may vary depending on department or program needs
without changing the general nature and scope of the job or level
of responsibility. Employees may also perform other duties as
assigned.DESIRED QUALIFICATIONS:
- Experience managing sponsored research at Stanford or another
academic institution
- Proficiency with Stanford data systems (i.e. OBI, SeRA, Oracle,
etc)
- Ability to review a proposal or manage a project with
understanding of the overall scope and goal of each sponsored
project.
EDUCATION & EXPERIENCE (REQUIRED):
- Bachelor's degree plus four years of applicable experience, or
combination of education and relevant work experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
- Intermediate proficiency in business applications, such as
Microsoft Office; intermediate Excel skills.
- Demonstrated knowledge of and experience with accounting
systems and the internet; computer literacy.
- Understanding of and ability to apply accounting skills and
concepts.
- Knowledge of Generally Accepted Accounting Principles.
- Demonstrated communication skills, including the ability to
clearly and effectively communicate information to internal
audiences and client groups.
- Demonstrated project management skills and ability to
contribute as part of a project team.
PHYSICAL REQUIREMENTS:
- Constantly perform desk-based computer tasks.
- Frequently sit, sort, file paperwork or parts, grasp lightly,
and use fine manipulation, lift, carry, push and pull objects that
weigh 10 pounds or less.
- Occasionally write by hand, twist, bend, stoop and squat.
- Rarely stand, walk, reach or work above shoulders and use a
telephone.Consistent with its obligations under the law, the
University will provide reasonable accommodation to any employee
with a disability who requires accommodation to perform the
essential functions of his or her job.
WORKING CONDITIONS:
- May work extended hours during peak business cycles.WORKING
STANDARDS:
- Interpersonal Skills: Demonstrates the ability to work well
with Stanford colleagues and clients and with external
organizations. -
- Promote Culture of Safety: Demonstrates commitment to personal
responsibility and value for safety; communicates safety concerns;
uses and promotes safe behaviors based on training and lessons
learned. -
- Subject to and expected to comply with all applicable
University policies and procedures, including but not limited to
the personnel policies and other policies found in the University's
Administrative Guide, http://adminguide.stanford.edu/ . -
This role is open to candidates anywhere in the United States.
Stanford University has five Regional Pay Structures . The
compensation for this position will be based on the location of the
successful candidate.The expected pay range for this position is
$81,000 to $115,000 per annum. Stanford University provides pay
ranges representing its good faith estimate of what the university
reasonably expects to pay for a position. The pay offered to a
selected candidate will be determined based on factors such as (but
not limited to) the scope and responsibilities of the position, the
qualifications of the selected candidate, departmental budget
availability, internal equity, geographic location and external
market pay for comparable jobs.At Stanford University, base pay
represents only one aspect of the comprehensive rewards package.
The Cardinal at Work website provides detailed information on
Stanford's extensive range of benefits and rewards offered to
employees. Specifics about the rewards package for this position
may be discussed during the hiring process.
Why Stanford is for youImagine a world without search engines or
social platforms. Consider lives saved through first-ever organ
transplants and research to cure illnesses. Stanford University has
revolutionized the way we live and enrich the world. Supporting
this mission is our diverse and dedicated 17,000 staff. We seek
talent driven to impact the future of our legacy. Our culture and
unique perks empower you with:
- Freedom to grow. We offer career development programs, tuition
reimbursement, or audit a course. Join a TedTalk, film screening,
or listen to a renowned author or global leader speak.
- A caring culture. We provide superb retirement plans, generous
time-off, and family care resources.
- A healthier you. Climb our rock wall, or choose from hundreds
of health or fitness classes at our world-class exercise
facilities. We also provide excellent health care benefits.
- Discovery and fun. Stroll through historic sculptures, trails,
and museums.
- Enviable resources. Enjoy free commuter programs, ridesharing
incentives, discounts and more.Stanford is an equal employment
opportunity and affirmative action employer. All qualified
applicants will receive consideration for employment without regard
to race, color, religion, sex, sexual orientation, gender identity,
national origin, disability, protected veteran status, or any other
characteristic protected by law.School of Medicine, Stanford,
California, United StatesSchool of Medicine, Stanford, California,
United StatesSchool of Medicine, Stanford, California, United
StatesWe're always looking for people who can bring new
perspectives and life experiences to our team. Found the perfect
role and ready to apply? Learn more on what to expect next.
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Keywords: Stanford University, Palo Alto , Finance & Grants Management Specialist, Executive , Palo Alto, California
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