Finance & Grants Management Specialist

Company: Stanford University
Location: Palo Alto
Posted on: September 21, 2023

Job Description:

The Department of Medicine, Division of Nephrology is seeking a Finance & Grants Management Specialist to work under minimal supervision to manage proposal preparation and/or post award activities on externally sponsored grants, contracts, fellowships and philanthropic funds both routine and complex.The Division of Nephrology is the branch of internal medicine devoted to the study, diagnosis, and treatment of kidney disease. The Division of Nephrology in the Department of Medicine offers fellows and faculty unparalleled prospects for research and clinical training in an atmosphere with ample opportunity to participate in University and community service, in an exciting academic environment committed to excellence, innovation and diversity.
Duties include:

• Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.
• Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
• Develop and communicate reports supporting project status; create effective forecasting and decision aides.
• Participate in contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries.
• Understand, apply, and advise on university and government policies for projects.
• Run and analyze financial reports, often from multiple systems; prepare management information reports.
• Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance.
• Participate in and contribute to process improvements. Lead other staff in group projects
• May participate as a mentor and provide cross-training as needed.
• Construct and assemble data for budgeting, forecasting, and decision making; develop conclusions, and present high level summary of recommendations. Develop, prepare, revise, and finalize project budgets, and provide budget justification; obtain cost sharing commitment and support. Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations.
• Analyze accounting transactions and information to summarize current financial position at the unit or organization-wide level. Construct and assemble data for decision making; develop conclusions, and present high level summary of recommendations.
• Capture, track, and report revenue and expenses; determine appropriate procedures for accounting record preparation, research of transactions and reporting. Oversee, reconcile, and resolve problems relative to complicated accounts.
• Collect data and perform research on details of transactions. Generate, review, analyze and communicate financial data that reflects actual financial performance against approved budgets. Prepare and present quantitative and qualitative analyses focusing on variances from budget and prior data.
• Maintain and review accounting process controls; recommend and implement any approved modifications; perform preliminary analysis and recommend solutions. Develop and maintain desktop procedures and process documentation for area of responsibility.
• Contribute to unit and organization strategy; assist in the development of change management plans and materials as needed. Participate as a member of a project team; support new initiatives. Make decisions determining approach to managing and completing processes.
• Participate in critical analysis of existing systems and processes, and identify opportunities for process improvement. Define requirements, develop and implement complex test cases, perform system testing and analyze results.
• Serve as a resource to local units and other departments to resolve accounting related issues.
• May act as a lead, train, coach, and review the work of other staff, as needed. Contribute primarily through applying individual expertise.The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.DESIRED QUALIFICATIONS:
  • Experience managing sponsored research at Stanford or another academic institution
  • Proficiency with Stanford data systems (i.e. OBI, SeRA, Oracle, etc)
  • Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
    EDUCATION & EXPERIENCE (REQUIRED):
    • Bachelor's degree plus four years of applicable experience, or combination of education and relevant work experience.
      KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
      • Intermediate proficiency in business applications, such as Microsoft Office; intermediate Excel skills.
      • Demonstrated knowledge of and experience with accounting systems and the internet; computer literacy.
      • Understanding of and ability to apply accounting skills and concepts.
      • Knowledge of Generally Accepted Accounting Principles.
      • Demonstrated communication skills, including the ability to clearly and effectively communicate information to internal audiences and client groups.
      • Demonstrated project management skills and ability to contribute as part of a project team.
        PHYSICAL REQUIREMENTS:
        • Constantly perform desk-based computer tasks.
        • Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
        • Occasionally write by hand, twist, bend, stoop and squat.
        • Rarely stand, walk, reach or work above shoulders and use a telephone.Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
          WORKING CONDITIONS:
          • May work extended hours during peak business cycles.WORKING STANDARDS:
            • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. -
            • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. -
            • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu/ . -
              This role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures . The compensation for this position will be based on the location of the successful candidate.The expected pay range for this position is $81,000 to $115,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
              Why Stanford is for youImagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
              • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
              • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
              • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
              • Discovery and fun. Stroll through historic sculptures, trails, and museums.
              • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.School of Medicine, Stanford, California, United StatesSchool of Medicine, Stanford, California, United StatesSchool of Medicine, Stanford, California, United StatesWe're always looking for people who can bring new perspectives and life experiences to our team. Found the perfect role and ready to apply? Learn more on what to expect next.
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Keywords: Stanford University, Palo Alto , Finance & Grants Management Specialist, Executive , Palo Alto, California