Associate Director, Research Administration
Company: Stanford University
Location: Palo Alto
Posted on: November 17, 2023
Associate Director, Research Administration Stanford Engineering
has been at the forefront of innovation for nearly a century,
creating pivotal technologies that have transformed the worlds of
information technology, communications, health care, energy,
business and beyond. Our faculty and students are creative
risk-takers who pursue excellence across a breadth of disciplines.
Our alumni include some of the world's most successful leaders in
technology and business. Our staff are critical to enabling
Stanford Engineering to accomplish its mission: seeking solutions
to some of the world's most urgent challenges and educating leaders
who will make the world a better place through the power of
engineering principles, techniques and systems. Stanford's School
of Engineering seeks an associate director of Engineering Research
Administration (ERA) to support faculty, staff, and students
engaged in cutting edge research aimed at solving the world's most
challenging problems. On behalf of eight SoE academic departments,
ERA administers approximately 1,000 annual awards and $140 million
in annual sponsored research and oversees all research compliance
activities for all SoE academic units. ERA is a high-volume and
productive administrative unit, and the ERA staff collectively
manage the pre- and post-award activities for a large and diverse
portfolio of sponsoring agencies (over 290 different sponsors).
Reporting to the director for Engineering Research Administration,
the associate director will partner with and support the director
to lead a team of 36 people and have 3 direct reports.
Additionally, the associate director will also take on the role of
a secondary business relationship manager for university-level
research offices including the Office of Sponsored Research (OSR),
Research Financial Compliance and Services (RFS), and the Dean of
Research. Your responsibilities include:
- Direct staff and provide leadership to achieve goals and vision
of the organization and the day-to-day operations. Responsible for
hiring and retaining staff, career coaching, personal development
for direct reports and accountable for the performance of
- Develop business plans and infrastructure to support research
and teaching. Provide analysis and review of multi-year plans,
including providing alternative methods for achieving goals when
necessary. Influence faculty leadership on specific recommendations
for current operation and for future development of the
organization and lead process improvement.
- Interpret, implement and ensure compliance with university
academic and administrative policies and procedures within an
operating unit. Recommend new internal policies, guidelines and
- Oversee and/or manage the finances across all sources for the
annual budget cycle, including developing, monitoring, analyzing
forecasting and reporting.
- Manage and coordinate grants and contracts for the department.
Ensure compliance with institutional and external
- Represent the unit's business and academic operations within
the organization. May represent the organization to external
- Supervise a team of staff that supports a wide array of key
organization wide functions. *Other duties as assigned. Education &
- Bachelor's degree and five years of relevant experience in
administrative and financial management, or combination of
education and relevant experience. Knowledge, Skills, & Abilities
- Demonstrated leadership and supervisory, planning,
organizational, and change management skills.
- Strong negotiation and effective interpersonal skills.
- Attention to detail and accuracy.
- Strong expertise in business and management computer
applications and databases.
- Subject matter expertise for area(s) of responsibility.
- Ability to multitask and manage deadlines. Working Conditions:
- Occasional evening and weekend hours. Physical Requirements*:
- Constantly perform desk-based computer tasks.
- Frequently sitting.
- Occasionally stand/walk, writing by hand, use a telephone,
lift/carry/push/pull objects that weigh 11-20 pounds.
- Rarely sort/file paperwork or parts, rarely
twist/bend/stoop/squat. * - Consistent with its obligations under
the law, the University will provide reasonable accommodation to
any employee with a disability who requires accommodation to
perform the essential functions of his or her job. Work Standards:
- Interpersonal Skills: Demonstrates the ability to work well
with Stanford colleagues and clients and with external
- Promote Culture of Safety: Demonstrates commitment to personal
responsibility and value for safety; communicates safety concerns;
uses and promotes safe behaviors based on training and lessons
- Subject to and expected to comply with all applicable
University policies and procedures, including but not limited to
the personnel policies and other policies found in the University's
Administrative Guide, - http://adminguide.stanford.edu . Pay Range:
The expected pay range for this position is $137,000 to $185,000
per annum. Stanford University provides pay ranges representing its
good faith estimate of what the university reasonably expects to
pay for a position. The pay offered to a selected candidate will be
determined based on factors such as (but not limited to) the scope
and responsibilities of the position, the qualifications of the
selected candidate, departmental budget availability, internal
equity, geographic location and external market pay for comparable
jobs. At Stanford University, base pay represents only one aspect
of the comprehensive rewards package. The Cardinal at Work website
(https://cardinalatwork.stanford.edu/benefits-rewards ) provides
detailed information on Stanford's extensive range of benefits and
rewards offered to employees. Specifics about the rewards package
for this position may be discussed during the hiring process. Why
Stanford is for you: Imagine a world without search engines or
social platforms. Consider lives saved through first-ever organ
transplants and research to cure illnesses. Stanford University has
revolutionized the way we live and enrich the world. Supporting
this mission is our diverse and dedicated 17,000 staff. We seek
talent driven to impact the future of our legacy. Our culture -and
unique perks empower you with:
- Freedom to grow. We offer career development programs, tuition
reimbursement, or audit a course. Join a TedTalk, film screening,
or listen to a renowned author or global leader speak.
- A caring culture. We provide superb retirement plans, generous
time-off, and family care resources.
- A healthier you. Climb our rock wall, or choose from hundreds
of health or fitness classes at our world-class exercise
facilities. We also provide excellent health care benefits.
- Discovery and fun. Stroll through historic sculptures, trails,
- Enviable resources. Enjoy free commuter programs, ridesharing
incentives, discounts and more! How to Apply: We invite you to
apply for this position by clicking on the "Apply for Job" button.
To be considered, please submit a cover letter and r--sum-- along
with your online application. The cover letter should briefly
describe why you believe you are a good fit for this position.
*Stanford is an equal employment opportunity and affirmative action
employer. All qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, sexual
orientation, gender identity, national origin, disability,
protected veteran status, or any other characteristic protected by
law. - The job duties listed are typical examples of work performed
by positions in this job classification and are not designed to
contain or be interpreted as a comprehensive inventory of all
duties, tasks, and responsibilities. Specific duties and
responsibilities may vary depending on department or program needs
without changing the general nature and scope of the job or level
of responsibility. Employees may also perform other duties as
assigned.School of Engineering, Stanford, California, United
StatesSchool of Engineering, Stanford, California, United
StatesSchool of Engineering, Stanford, California, United
StatesWe're always looking for people who can bring new
perspectives and life experiences to our team. Found the perfect
role and ready to apply? Learn more on what to expect next.
Keywords: Stanford University, Palo Alto , Associate Director, Research Administration, Executive , Palo Alto, California
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