d.school Finance Manager

Company: College of Charleston
Location: Palo Alto
Posted on: November 19, 2023

Job Description:

The School of Engineering has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems. At the Stanford d.school, we believe that every person is creative, that design can help unlock that creativity, and that it should be accessible to all. As a result, over the past 15 years d.school has become an exceptional innovation and collaboration space on campus where students and faculty from across the university come together to address problems and opportunities using design in a human-centered, multi-disciplinary, and creative way. It is a thought leader, content provider, and a beacon for design and innovation in higher education, K12 education, large corporations, small startups, and social impact focused NGOs and public sector entities. At Stanford the d.school offers a rapidly-evolving slate of elective courses for students across the university: undergraduate & graduate. In 2022 the d.school became the home of two new degrees ( & ), which are Interdisciplinary Programs (IDPs). In addition to its academic program the d.school currently serves external audiences across a variety of sectors, through a range of programs including the , the workshops for professional learners, impact projects, and more. We are seeking a creative and human-centered Financial Manager to join our d.school operations team. The ideal candidate will have strong analytical skills, a problem-solving mindset, and an interest in managing finances for a complex and evolving organization. The d.school is committed to welcoming and supporting a diverse community of learners, teachers, and doers. As such, people with personal or professional experience as part of communities of color and underrepresented groups are especially encouraged to apply. Your responsibilities include:

• Perform highly analytical, complex finance and control functions; multi-dimensional and complex reconciliations and related analysis; prepare or review and approve complex transactions and higher level dollar value transactions.
• Research, and synthesize data; interpolate results from large amounts of data, identify trends in data, draw conclusions, develop solutions, present and implement recommendations, and create follow up analysis.
• Develop complex budget and forecasting scenarios, long-range planning and analyses for financial reporting and presentations; design and run adhoc reports.
• Identify and resolve unique issues with substantial significance; recognize exceptions, and conduct in-depth analysis using advanced technical knowledge and experience. Recommend and develop solutions that may require policy changes or the development of new processes; maintain broader organizational and university perspective in decision making.
• Review, design, and implement appropriate internal control programs, research new regulations, and implement approved changes. Manage compliance program for area of responsibility, interpret internal policy and external regulations, and create and/or review complex compliance reports.
• Lead and execute unit or cross functional projects and teams, make recommendations regarding projects and programs affecting operational effectiveness, policies, or processes.
• Engage in continuous critical analysis of existing systems and processes; make recommendations to achieve greater efficiencies and improve internal controls. Define requirements, develop and implement complex test cases, perform testing and analyze results.
• Lead and support unit and organization strategy and change management initiatives.
• Provide training on new financial systems. Represent organization to client group(s) and external partners; serve as subject matter expert on matters that involve complex technical, financial, or subject matter expertise.
• Assess client and business needs, and formulate recommendations to determine approach to managing and completing processes.
• May supervise, train, coach, and review the work of other staff, as needed. Contribute primarily through applying individual expertise. *Other duties as assigned Additional responsibilities include:
  • Participate in the organization-wide budgeting process including meetings with program leads and strategic decision making with the Executive Director. OwnTidemark/budgeting system entries on behalf of the d.school.
  • Use Oracle Business Intelligence for reporting.
  • Design ad hoc queries or dashboards for use by program team members, Executive Director and other audiences.
  • Manage multiple long term projects while participating in day to day financial activities. Education & Experience (Required)
    • Bachelor's degree and six years of relevant experience, or combination of education and relevant experience. Knowledge, Skills and Abilities (Required)
      • Advanced proficiency in business applications, such as Microsoft Office suite, especially Excel.
      • Advanced knowledge of Enterprise Resource Planning and financial systems; internet and computer literacy.
      • Knowledge of Generally Accepted Accounting Principles (GAAP).
      • Demonstrated experience with fund accounting principles.
      • Advanced professional communication skills, including ability to prepare materials for and clearly and effectively communicate information to internal and external audiences, client groups, and management.
      • Strong project management skills and ability to contribute to or lead part of a multi-functional team.
      • Experience with endowments and large gifts is strongly preferred.
      • Creative thinker with a human centered approach to finance work. Certifications and Licenses:
        • None Working Conditions:
          • Routine extended working hours during peak cycles; travel to school/unit sites across university. Physical Requirements*:
            • Constantly sitting.
            • Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.
            • Occasionally stand/walk, lift/carry objects weighing 11-20 pounds.
            • Rarely reach/work above shoulder. * Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. Work Standards:
              • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
              • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
              • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, . Pay Range: The expected pay range for this position is $107,000 to $143,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Why Stanford is for You Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our and empower you with:
                • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
                • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
                • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
                • Discovery and fun. Stroll through historic sculptures, trails, and museums.
                • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more! How to Apply We invite you to apply for this position by clicking on the "Apply for Job" button. To be considered, please submit a cover letter, and resume along with your online application. Your one-page cover letter should briefly describe your background in program management and provide examples of your experience with attention to detail, responsiveness, and decision-making. *Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Additional Information
                  • Schedule: Full-time
                  • Job Code: 4453
                  • Employee Status: Regular
                  • Grade: J
                  • Requisition ID: 101042
                  • Work Arrangement : Hybrid Eligible
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Keywords: College of Charleston, Palo Alto , d.school Finance Manager, Executive , Palo Alto, California