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Payroll & Equity Manager

Company: Kodiak Sciences Inc
Location: Palo Alto
Posted on: May 3, 2021

Job Description:

Kodiak is a biopharmaceutical company committed to researching, developing and commercializing transformative therapeutics to treat high prevalence retinal diseases.

The successful candidate will be responsible for the day-to-day operations and transactions as well as month-end accounting close and reconciliations in a fast-paced and dynamic environment. The individual will work closely with various parties including employees, HR, legal, transfer agent, outsourced firms, and financial auditors.

Responsibilities in Payroll Administration

* Responsible for ensuring accuracy, compliance, and timely processing of semi-monthly and monthly payrolls for employees located in multi-state and international locations * Review and process transactions including benefit changes, special compensation, other adjustments * Coordinate with HR to process new hires, terminations, leaves, and other changes * Resolve inquiries from employees in a timely and professional manner * Ensure compliance with internal controls, federal/state/local requirements, deadlines * Manage regulatory filings, notices, audits, and other communications from federal and state agencies * Work with payroll vendor on system administration, maintenance, reporting needs * Liaise with external accounting firms to manage complexities around international payroll requirements * Manage, reconcile, and report on employee benefit programs, including 401(k) and FSA, and work with service providers to resolve inquiries and/or provide employee training * Prepare journal entries, payroll and benefit reconciliations, and assist with quarterly reporting and external financial audits * Adhoc projects including compensation research for annual compensation process and employee changes, board reports

Responsibilities in Stock Administration

* Prepare and process new equity awards, exercises, cancellations and releases promptly, including off-cycle payrolls for tax withholdings. * Track and report W-2 income from stock exercises and dispositions * Execute trading blackout periods and enforcement of insider trading policy restrictions * Manage open enrollment process and purchases for ESPP including monitoring limits * Interact with transfer agent to ensure that trades are settled timely * Prepare journal entries related to equity and stock-based compensation expense, reconciliations, and assist with quarterly reporting and external audits * Adhoc projects, similar to above

Education/Qualifications

* Bachelor's Degree in Accounting or Finance * 5+ years of relevant experience in a public company is required, pharmaceutical or biotechnology industry experience is preferred * Experience with ADP, E*Trade, Oracle NetSuite * Proficient in Microsoft Office, advanced Excel skills * Working knowledge of US GAAP, SOX, and SEC reporting requirements * Strong project management skills with the ability to anticipate events, prioritize assignments, deal with interruptions, and meet deadlines in a fast-paced and growth-oriented environment

Keywords: Kodiak Sciences Inc, Palo Alto , Payroll & Equity Manager, Other , Palo Alto, California

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