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Receptionist Customer Service Representative

Company: Bay Systems
Location: Palo Alto
Posted on: June 6, 2021

Job Description:

Job Description Job Title: Customer Service Representative/Receptionist Description: Bay Systems is looking for an Receptionist / Customer Service Representative full-time to work from Corp office Mon to Fri 8am to 5pm. This position is first business contact a person will meet at any organization, and is also the initial representation of a companys business image. It is an expectation that this person maintains a calm, courteous, and demeanor at all times. Additional qualities include attentiveness, a well-groomed appearance, initiative, maturity, tact, diplomacy, respect for confidentiality and discretion, and a positive attitude. That impression must always be, welcoming. Job Duties: Welcomes visitors by warmly greeting them, in person, or on the telephone; answering or referring inquiries-Take and relay messages-Coordinate mail flow in and out of office- Collect and distribute parcels and other mail-Perform basic clerical duties, which will include scanning projects-Kitchen duties include making coffee, restocking refrigerator and snack items throughout the day; tidying up, and other duties as needed. Supply room duties include loading copy and printer machines twice daily (or more if the office is really busy); ordering office supplies as needed-Various other duties as assigned, e.g., calling Landlord for office repairs, copy machine rep when machine is down, etc.-Maintaining a log of phone calls and Mail-Helping set up various meetings, which can include setup and breakdown of lunches. Tracking Executive Travel and file Travel/Expense reports for two executives. Responsibilities:

* Assisting the Recruiters, HR and team members as needed. * Attend meetings with or without the executives and take detailed notes.

REQUIREMENTS: * 2 to 3 years Customer service / Office Experience * Minimum, High School experience or some College degree preferred * Experience in the government sector is desirable- * Must be a team player and proactive * Strong interpersonal skills * Extremely organized and can multi-tasking skills * Excellent communication skills (oral and written) * Desirable personality and excellent work ethic * Able to interact with and respect professionals at all levels * Microsoft Office proficient on MacOS Company Description Bay Systems is a Federal contractor for Aerospace & Defense and the University of California Based in the San Francisco Bay Area, we have an expanding client portfolio, including the Department of Defense, the Department of Energy, and NASA. Currently, we represent one of the fastest-growing enterprises in the Applied Sciences and information technology field.

We are an Equal Opportunity Employer.

Keywords: Bay Systems, Palo Alto , Receptionist Customer Service Representative, Other , Palo Alto, California

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