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IP Litigation Secretary

Company: Sheppard, Mullin, Richter & Hampton LLP
Location: Palo Alto
Posted on: June 6, 2021

Job Description:

Overview: Sheppard, Mullin, Richter & Hampton LLP, an AM Law 100 firm, is seeking an IP Litigation Secretary based in the Silicon Valley office.The IP Litigation Secretary will primarily support IP attorneys in all aspects of patent litigation and PTAB filings. They will assist with daily workflow regarding procedures, deadlines, filings and related documentation in federal courts and PTAB. Responsible for reporting documentation to clients. Responsibilities: Calendar Management Ensure all deadlines are met in a timely manner with follow-up as needed Communicate with docketing & calendaring department to monitor any changes to attorney calendars and update as needed Manage calendars for several attorneys, coordinating availability with clients, experts, and other third parties Manage litigation and PTAB dockets, ensuring all deadlines are met in a timely manner.Administrative support Ensure client-matter numbers are opened according to the Firms guidelines Maintain client files, enter time, submit expense reports, process case-related invoices Provide support on additional tasks as requiredDocument preparation Work closely with attorneys to prepare, file and serve pleadings, motions, discovery, and other filings in various courts and administrative agencies pursuant to the Firms standards and procedures. Prepare subpoenas, court forms, and interact with clients and co-counsel under the direction of attorneys. Maintain electronic pleading and correspondence files. Assist with the organization and preparation of trial materials, while monitoring work product for accuracy before presenting to attorney to review and again before filing and service. Additional tasks as required. Qualifications: Required Qualifications: Experience in typing recorded dictation. Minimum 5-7 years experience in a litigation group supporting multiple attorneys.Preferred Qualifications: Experience supporting a team of attorneys with other administrative professionals. Experience and familiarity filing in U.S. District Courts using CM/ECF, filing in the PTAB using PTAB E2EComputer/Software KnowledgeRequired: Proficiency in Windows 10 and Microsoft, experience working with a document management system, proficient knowledge of Outlook, Excel, PowerPoint and Adobe Acrobat. Candidate must have the ability to learn new skills and systems quickly.Preferred: Experience using the NetDocuments DMS

Keywords: Sheppard, Mullin, Richter & Hampton LLP, Palo Alto , IP Litigation Secretary, Other , Palo Alto, California

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