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Senior Administrative Assistant, Investor Relations

Company: Jazz Pharmaceuticals
Location: Palo Alto
Posted on: July 11, 2021

Job Description:

Jazz Pharmaceuticals is a global biopharmaceutical company dedicated to developing life-changing medicines for people with serious diseases - often with limited or no options. We have a diverse portfolio of marketed medicines and novel product candidates, from early- to late-stage development, in key therapeutic areas. Our focus is in neuroscience, including sleep medicine and movement disorders, and in oncology, including hematologic and solid tumors. We actively explore new options for patients including novel compounds, small molecule advancements, biologics and innovative delivery technologies. Jazz is headquartered in Dublin, Ireland and has employees around the globe, serving patients in more than 90 countries.

We are looking for the best and brightest talent to join our team. If you’re looking to be a part of a company with an unwavering commitment to improving patients’ lives and being a great place to work, we hope you’ll explore our career openings and get to know Jazz Pharmaceuticals.

Brief Description:

•    Schedule and organize department activities such as meetings, buyside investor and sellside analyst calls, travel, and conferences
•    Manage logistics for investor conferences, roadshows and other events in close coordination with executive team administrative assistants regarding travel arrangements and schedules
•    Maintain and complete expense reports 
•    Manage and triage incoming Investor Relations email inquiries
•    Manage contracts, purchase orders and invoices for department vendors
•    Distribute press releases in compliance with internal protocol and Nasdaq disclosure requirements; maintains competence in Nasdaq Investor Insight database
•    Coordinate with external vendors to set up quarterly earnings and other webcasts and manage updates to the investor relations website
•    Utilize subscription databases to access transcripts
•    Collaborate with monitoring program for mentions of Jazz Pharmaceuticals online and in print media
•    Collaborate on preparation for meetings and presentations, including PowerPoint slide presentations for investor meetings; also includes organization of meeting materials and logistics
•    Collaborate to prepare materials for team meetings, board meetings, department and reports
•    Manage shipment of documents and submissions, including Annual Report, as needed
•    Ensure that office equipment is in working order (work with the Information Technology department as needed)
•    Work independently and within teams on special and ongoing projects;
•    Other duties as assigned

Required/Preferred Knowledge, Skills, Education and Abilities 
•    Requires a BS/BA in relevant field
•    Three to five years of experience in Administrative or Executive support functions
•    Strong project management skills
•    Demonstrated ability to multi-task and shift priorities
•    Strong collaboration skills
•    Highly attentive to detail
•    Knowledgeable in driving process/quality improvement efforts
•    Exceptional organizational and communication skills
•    Ability to function independently and on short deadlines
•    Familiarity with Concur for travel and expense reporting
•    High level of integrity and ability to appropriate manage confidential information
•    Ability to learn quickly, flexibility, enthusiasm, and a proactive approach to departmental support.
•    Strong interpersonal, time management, and organizational skills
•    Familiarity with virtual communications systems such as Zoom, Microsoft Teams, and others as necessary
•    The ideal candidate must be proficient in Microsoft Office (i.e. Outlook, Excel, Word, PowerPoint and Microsoft Teams) and have strong system knowledge for processing purchase requisitions, processing grants and contributions, etc.
•    Experience and qualifications will determine level of position 

Jazz Pharmaceuticals is an equal opportunity/affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any characteristic protected by law.

Keywords: Jazz Pharmaceuticals, Palo Alto , Senior Administrative Assistant, Investor Relations, Other , Palo Alto, California

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