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Executive Assistant (On-site)

Company: Guardant Health
Location: Palo Alto
Posted on: June 22, 2022

Job Description:

Company DescriptionGuardant Health is a leading precision oncology company focused on helping conquer cancer globally through use of its proprietary tests, vast data sets and advanced analytics. The Guardant Health oncology platform leverages capabilities to drive commercial adoption, improve patient clinical outcomes and lower healthcare costs across all stages of the cancer care continuum. Guardant Health has commercially launched Guardant360 -, Guardant360 CDx, Guardant360 TissueNext---, Guardant360 Response---, and GuardantOMNI - tests for advanced stage cancer patients, and Guardant Reveal--- for early-stage cancer patients. These tests fuel development of its screening program, which aims to address the needs of asymptomatic individuals eligible for cancer screening.Job DescriptionThe Executive Assistant (EA) will provide complex, diversified, and confidential administrative support to the executive team. This is an onsite position where you will work closely with the CEO's current Executive Assistant. A key focus of this position will be to establish an executive presence in our new headquarters in Palo Alto, CA. You will interact daily with senior level internal clients across the business. Since you represent the executive team, you will need to be professional, with a strong level of business acumen and the ability to deliver high quality flawless work. You will be extremely well organized, an excellent communicator, capable of effectively managing complex schedules, skilled at interfacing with key external audiences, and able to prioritize and work closely with other members of the executive team to coordinate various activities. Over time, you will be able to anticipate many of the needs of the executive team and will be proactive in the execution of those needs.Essential Duties and Responsibilities:

  • Act as the point of contact between the executive team and Guardant Health employees onsite.
  • Collaborate with the executive team and their admins to ensure strong communication across the business.
  • Communicate on behalf of the executive team while ensuring confidentiality and professionalism.
  • Handle requests and queries appropriately and timely.
  • Build relationships and communicate in a clear, concise manner with executives and their assistants
  • Coordinate other ad hoc projects as requested
  • Follow company policy regarding internal controls as well as comply with policies to ensure that the employee and the company act legally and with the highest standards of ethics and integrity
  • Assist with extensive domestic and international meeting and travel arrangements that may often require changes. Prepare subsequent final expense reports.
  • Be the eyes and ears of the executive team. Keeping a pulse on the organization with a focus on continuous improvementQualifications
    • High school diploma required. Bachelor's degree highly preferred
    • 5+ years of experience supporting C-level executives
    • Highly-developed interpersonal skills including communication and listening skills, friendly and helpful demeanor, exhibiting a professional, energetic, proactive and enthusiastic demeanor
    • Excellent verbal and written skills and attention to detail
    • Demonstrated ability to handle multiple tasks simultaneously, exceptional organizational skills, and ability to adhere to and meet deadlines
    • Demonstrate excellent judgment and influence management skills.
    • Have a proactive approach to business needs and requirements.
    • Discretion and confidentiality
    • Ability to work independently and be flexible, adjusting priorities and tasks in real time to support the objectives of the departments
    • Successful experience in fast-paced entrepreneurial environment
    • Excellent working knowledge of MS products including PowerPoint, Word, Excel, Outlook, and expense systemsAdditional InformationCovid Vaccination Policy: Starting January 7, 2022, Guardant Health will require all employees to be fully vaccinated to either (a) establish that they have been fully vaccinated against COVID-19; or (b) request and obtain an approved exemption from Guardant's COVID-19 U.S. Vaccination Policy as a reasonable accommodation, as consistent with applicable laws. An employee is considered fully vaccinated against COVID-19 two weeks after receiving the second dose of a two-dose vaccine or one dose of a single-dose vaccination. Acceptable vaccines are approved or under emergency use authorization by the U.S. Food and Drug Administration (FDA) and/or the World Health Organization (WHO). In addition, fully-vaccinated employees will be required to maintain their fully-vaccinated status under this policy by obtaining, if applicable, any FDA-approved boosters.Employee may be required to lift routine office supplies and use office equipment. Majority of the work is performed in a desk/office environment; however, there may be exposure to high noise levels, fumes, and biohazard material in the laboratory environment. Ability to sit for extended periods of time.Guardant Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.All your information will be kept confidential according to EEO guidelines.To learn more about the information collected when you apply for a position at Guardant Health, Inc. and how it is used, please review our Privacy Notice for Job Applicants.Please visit our career page at: http://www.guardanthealth.com/jobs/

Keywords: Guardant Health, Palo Alto , Executive Assistant (On-site), Other , Palo Alto, California

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