Company: Air Force Institute of Technology
Location: Palo Alto
Posted on: September 22, 2022
The COVID-19 vaccination requirement for federal employees
pursuant to Executive Order 14043 does not currently apply. Some
jobs, however, may be subject to agency- or job-specific
vaccination requirements, so please review the job announcement for
details. Click here for more information.The VA Palo Alto Health
Care System is currently recruiting for two full time Program
Specialist positions with the Office of Facility Planning and
Development (OFPD), located at the Palo Alto Division. Providing
clerical and administrative assistance to the Office. Reporting to
the Chief of the section assigned to (Office of the Chief, Planning
and Programming, Project Development, or Major Projects.)Occasional
travel - You may be expected to travel for this position. Help
DutiesThis is an open continuous announcement. Applications will be
accepted on an ongoing basis and qualified candidates will be
considered as vacancies become available. Applications will remain
on file until September 30, 2022.
The major duties and responsibilities include, but are not limited
- Coordinates meetings with key project stakeholders,
independently preparing agendas and minutes and disseminating
information as required.
- Prepares agendas, meeting minutes, takes and transcribes
dictation, and arranges for special equipment items as needed.
- Arranges conferences and meetings.
- Develop and format correspondence for signature, including
editing and review for mail routing information.
- Assist in the development of project status updates, handouts
- Maintain all files and records for section.
- Timekeeping, tracking leave and compensatory time, and entering
data into VATAS.
- Collection, compilation, and/or tracking of data and
statistical information in support of an organization's program
- Researches and/or analyzes problems, issues, or program
- Plans and/or accomplishes special projects.
Work Schedule: Monday-Friday, 8:00am-4:30pm
Telework: VA supports the use of telework as a way to help attract
and retain talented individuals in public service, increase worker
productivity, and better prepare the agency to operate during
emergencies. This position may be authorized for telework. Telework
eligibility will be discussed during the interview process.
Virtual: This is not a virtual position.
Position Description/PD#: Program Specialist/PD5611A and
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required
- You must be a U.S. Citizen to apply for this job
- Selective Service Registration is required for males born after
- You may be required to serve a probationary period
- Subject to background/security investigation
- Selected applicants will be required to complete an online
- Participation in the seasonal influenza vaccination program is
a requirement for all Department of Veterans Affairs Health Care
- Participation in the Coronavirus Disease 2019 (COVID-19)
vaccination program is a requirement for all Veterans Health
Administration Health Care Personnel (HCP) - See "Additional
Information" below for details.Qualifications To qualify for this
position, applicants must meet all requirements by the closing date
of this announcement, 09/30/2022.
Time-In-Grade Requirement: Applicants who are current Federal
employees and have held a GS grade any time in the past 52 weeks
must also meet time-in-grade requirements by the closing date of
this announcement. For a GS-9 position you must have served 52
weeks at the GS-7. The grade may have been in any occupation, but
must have been held in the Federal service. An SF-50 that shows
your time-in-grade eligibility must be submitted with your
application materials. If the most recent SF-50 has an effective
date within the past year, it may not clearly demonstrate you
possess one-year time-in-grade, as required by the announcement. In
this instance, you must provide an additional SF-50 that clearly
demonstrates one-year time-in-grade. Note: Time-In-Grade
requirements also apply to former Federal employees applying for
reinstatement as well as current employees applying for Veterans
Employment Opportunities Act of 1998 (VEOA) appointment.
The Selective Placement Factor for this position is:
Experience in providing administrative support in a hospital
You may qualify based on your experience and/or education as
- Specialized Experience: You must have one year of specialized
experience equivalent to at least the next lower grade GS-7 in the
normal line of progression for the occupation in the organization.
Examples of specialized experience would typically include, but are
not limited to: Performs collection, compilation, and/or tracking
of data and statistical information in support of organization's
program operation, identifies and researches and/or analyzes
problems, issues, or program requirements and composes and formats
correspondence for signature, including editing and review for
final signature by senior management. Prepares presentations and
reports and briefs management on results. OR,
- Education: Applicants may substitute education for the required
experience. To qualify based on education for this grade level you
must have possess a master's or equivalent graduate degree or 2
full years of progressively higher level graduate education leading
to such a degree or LL.B. or J.D., if related OR,
- Combination: Applicants may also combine education and
experience to qualify at this level. You must have an combination
of specialized experience and education beyond graduate education
in excess of the amount required for the next lower grade level may
be used to qualify applicants for positions at grades GS-9 and
GS-11.You will be rated on the following Competencies for this
- Analytical Thinking
- Attention to Detail
- Budget Administration
- Database Management Systems
Experience refers to paid and unpaid experience, including
volunteer work done through National Service programs (e.g., Peace
Corps, AmeriCorps) and other organizations (e.g., professional;
philanthropic; religions; spiritual; community; student; social).
Volunteer work helps build critical competencies, knowledge, and
skills and can provide valuable training and experience that
translates directly to paid employment. You will receive credit for
all qualifying experience, including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of work
per week. Part-time experience will be credited on the basis of
time actually spent in appropriate activities. Applicants wishing
to receive credit for such experience must indicate clearly the
nature of their duties and responsibilities in each position and
the number of hours a week spent in such employment.
Physical Requirements: The work is primarily sedentary, although
some slight physical effort may be required.
For more information on these qualification standards, please visit
the United States Office of Personnel Management's website at
. A transcript must be submitted with your application if you are
basing all or part of your qualifications on education.
Note: Only education or degrees recognized by the U.S. Department
of Education from accredited colleges, universities, schools, or
institutions may be used to qualify for Federal employment. You can
verify your education here: http://ope.ed.gov/accreditation/ . If
you are using foreign education to meet qualification requirements,
you must send a Certificate of Foreign Equivalency with your
transcript in order to receive credit for that education. For
further information, visit:
.Receiving Service Credit or Earning Annual (Vacation) Leave:
Federal Employees earn annual leave at a rate (4, 6 or 8 hours per
pay period) which is based on the number of years they have served
as a Federal employee. VA may offer newly-appointed Federal
employee's credit for their job-related non-federal experience or
active duty uniformed military service. This credited service can
be used in determining the rate at which they earn annual leave.
Such credit must be requested and approved prior to the appointment
date and is not guaranteed.
Special Employment Consideration: VA encourages persons with
disabilities to apply, including those eligible for hiring under 5
CFR 213.3102(u), Schedule A, Appointment of persons with
disabilities [i.e., intellectual disabilities, severe physical
disabilities, or psychiatric disabilities], and/or Disabled
veterans with a compensable service-connected disability of 30% or
more. Contact the Agency Contact for information on how to apply
under this appointment authority via the Selective Placement
The Interagency Career Transition Assistance Plan (ICTAP) and
Career Transition Assistance Plan (CTAP) provide eligible displaced
Federal/VA competitive service employees with selection priority
over other candidates for competitive service vacancies. To be
qualified you must submit appropriate documentation (a copy of the
agency notice, your most recent performance rating, and your most
recent SF-50 noting current position, grade level, and duty
location) and be found well-qualified for this vacancy. To be
well-qualified: applicants must possess experience that exceeds the
minimum qualifications of the position including all selective
factors, and who are proficient in most of the required
competencies of the job. Information about ICTAP and CTAP
eligibility is on OPM's Career Transition Resources website at
This job opportunity announcement may be used to fill additional
To ensure compliance with an applicable preliminary nationwide
injunction, which may be supplemented, modified, or vacated,
depending on the course of ongoing litigation, the Federal
Government will take no action to implement or enforce the COVID-19
vaccination requirement pursuant to Executive Order 14043 on
Requiring Coronavirus Disease 2019 Vaccination for Federal
Employees. Therefore, to the extent a VA job announcement includes
language requiring applicants to be fully vaccinated against
COVID-19 pursuant to Executive Order 14043, that requirement does
not currently apply to this Job Announcement. VA may request
information regarding your vaccination status, if selected, for the
purposes of implementing other workplace safety protocols, such as
masking, physical distancing, testing, travel, and quarantine.
If you are unable to apply online or need to fax a document you do
not have in electronic form, view the following link for
information regarding an Alternate Application .You will be
evaluated for this job based on how well you meet the
qualifications above.IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR
AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR
Narrative responses are not required at this time. If you are
referred for consideration, you may be asked to submit additional
job related information, which may include, but not limited to;
responses to the knowledge, skills and abilities; completion of a
work sample, and/or contact for an interview. Your resume and/or
supporting documentation will be verified. Please follow all
instructions carefully. Errors or omissions may affect your rating
or consideration for employment.
For more information on the "Who may apply" eligibility
requirements, please refer to the OHRM Status Candidates and Other
Candidate Definitions document.
Placement Policy: The posting of this announcement does not
obligate management to fill a vacancy or vacancies by promotion.
The position may be filled by reassignment, change to lower grade,
transfer, appointment, or reinstatement. Management may use any one
or any combination of these methods to fill the position.
It is the policy of the VA to not deny employment to those that
have faced financial hardships or periods of unemployment.
Veterans and Transitioning Service Members: Please visit the VA for
Vets site for career-search tools for Veterans seeking employment
at VA, career development services for our existing Veterans, and
coaching and reintegration support for military service
Due to COVID-19, VA is currently in an expanded telework posture.
If selected, you may be expected to temporarily telework, even if
your home is located outside the local commuting area. Once
employees are permitted to return to the office, you will be
expected to report to the duty station listed on this announcement.
Management officials will provide information about returning to
the official, pre-pandemic worksite, when applicable. At that time,
you may be eligible to request to continue to telework depending
upon the terms of your organization's telework policy and the
duties of the position.
Keywords: Air Force Institute of Technology, Palo Alto , Program Specialist, Other , Palo Alto, California
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