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Program Specialist

Company: Air Force Institute of Technology
Location: Palo Alto
Posted on: November 26, 2022

Job Description:

The COVID-19 vaccination requirement for federal employees pursuant to Executive Order 14043 does not currently apply. Some jobs, however, may be subject to agency- or job-specific vaccination requirements, so please review the job announcement for details. Click here for more information.This position is located in Palo Alto and they are linked to the VA Palo Alto Health Care System. The incumbent of this position is a Staff Officer assigned to the Office of the Chief within the Environmental Management Service (EMS), reporting directly to the Chief of the Service. Although organizationally responsible to the Chief, he/she is given a very wide range of latitude in which to function independently with minimal supervision. Help DutiesMajor duties of this position will include, but are not limited to:

  • Accept and support the guiding principles of the VAPAHCS and performs assigned duties in a manner that promotes quality achievement, outstanding customer service and the maintenance of an environment committed to serving the veteran.
  • Actively supports the team concept and functions as a team player. He/she contributes to EMS initiatives and continuously strives to improve the effectiveness of EMS efforts.
  • As the Staff Officer in charge of all aspects of the QA Program, the incumbent must meet all policy and legal requirements, including JCAHO, OSHA, EPA and all quality standards developed, or to be developed, by VACO Environmental Management.
  • Responsible for monitoring all QA aspects of Sanitation Operations.
  • Monitor all aspects of the Service level orientation, recommend and follow up with corrective actions based on data analysis results, and provide continuous education of staff to ensure that QA Standards are continuously met.
  • Ensure that Quality Assurance methodologies will be updated and implemented as needed as hospital sanitation technologies change.
  • Interact with vendors to evaluate and implement new sanitation products, equipment, and technologies approved by VA leadership.
  • Responsible for multiple levels of data, analyzing the results, and generating statistics for the completion of required reports of QA support activities of all VAPAHCS facilities.
  • Incumbent is responsible for VACO recurring and non-recurring reports.
  • Design and conduct special studies of QA data, including comparative costs studies as necessary.
  • Recommend to the Chief and Assistant Chief funding and staffing adjustments as may be indicated by cost comparison studies and budget reviews.Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

    Work Schedule: Mon-Fri 0700 - 1530
    Telework: Not Authorized
    Virtual: This is not a virtual position.
    Position Description/PD#: Program Specialist/PD01707A and PD0109a
    • You must be a U.S. Citizen to apply for this job
    • Selective Service Registration is required for males born after 12/31/1959
    • You may be required to serve a probationary period
    • Subject to background/security investigation
    • Selected applicants will be required to complete an online onboarding process
    • Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
    • Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/17/2022.

      Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.
      • For a GS-7 position you must have served 52 weeks at the GS-5.
      • For a GS-9 position you must have served 52 weeks at the GS-7.Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.



        You may qualify based on your experience and/or education as described below:
        • For the GS-7 grade level of this position:
        • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: knowledge of SharePoint and VistA, Gathering, entering, and tracking information in local and/or national databases, extracting data and developing graphs and/or reports for analysis, a general knowledge of eligibility for benefits, enrollment, admissions/discharges, and transfers; and strong professional communication skills.
        • OR,
        • Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have completed one full year of Graduate level education. Such education must demonstrate the knowledge, skills, and abilities necessary to perform the work of this position (Transcripts required). One year of full-time graduate education is considered to be 18 semesters hours.
        • OR,
        • Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond the graduate level.
        • For the GS-9 grade level of this position:
        • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Develop, interpret, and implement policies and procedures and serves as the contact person concerning administrative issues; Strong knowledge of overall facility operations and procedures, preferably in a medical setting; a strong knowledge of business office activities; the ability to maintain continuity of office functions; a broad knowledge of eligibility for benefits, enrollment, admissions/discharges, and transfers; and strong professional communication skills.
        • OR,
        • Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must possess a master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree, such education must demonstrate the knowledge, skills, and abilities necessary to perform the work of this position (Transcripts required). One year of full-time graduate education is considered to be 18 semesters hours.
        • OR,
        • Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond the graduate levelYou will be rated on the following Competencies for this position:
          • Clerical
          • Database Management Systems
          • Employee Development
          • Financial Management

            Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

            Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

            Physical Requirements: The work is primarily sedentary but will involve walking and minor lifting of office equipment and supplies.

            For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/ . A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

            Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/ . If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html .Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

            Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.

            The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ .

            This job opportunity announcement may be used to fill additional vacancies.

            Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process.

            If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application .You will be evaluated for this job based on how well you meet the qualifications above.IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

            Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

            The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

            For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

            Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

            It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

            Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

Keywords: Air Force Institute of Technology, Palo Alto , Program Specialist, Other , Palo Alto, California

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