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Executive Assistant - Kohler Ventures

Company: KOHLER
Location: Palo Alto
Posted on: September 16, 2023

Job Description:

Executive Assistant - Kohler VenturesWork Mode: -OnsiteLocation: -3 days/week onsite in Palo Alto, CA at a minimum. Fully onsite preferred.OpportunityKohler Ventures is an independent company wholly owned by Kohler Co., a global leader in kitchen and bath, power generation, and hospitality. Our mission is to build new digital businesses that empower consumers to lead healthier lives. We explore how familiar experiences can be enhanced and innovations developed through the integration of leading-edge technology, science, and design. Come join us as we build a best-in-class global multi-disciplinary team across artificial intelligence, machine learning, design, advanced software and hardware engineering, strategy, venture investments, sales, marketing, and partnerships. -Primarily supporting the Managing Director / CEO of Kohler Ventures, the Executive Assistant will perform multiple responsibilities to ensure the executive and fast-paced Kohler Ventures organization operates efficiently and smoothly. An ideal candidate will bring a positive, solution-focused attitude, strong interpersonal and organizational skills, with previous experience supporting a Senior Executive and a global team in a fast paced organization or a late stage start-up. - They will be action and results-oriented, demonstrating high entrepreneurial tenacity, personal and team leadership.Specific ResponsibilitiesProvide confidential executive support to the Managing Director (primary role)

Drive executive efficiency through calendar management; preparation of daily briefings and priorities; coordination of business travel and appointments; expense management; and general report generation. Proactively prepare the Managing Director for critical meetings (e.g., Board of Directors) by assuring all correspondence, reports, and applicable files are complete and organized in advance of the meeting. Manage the schedule, travel, trips, and itineraries (both US based and travel outside the U.S.) of Managing Director. Manage special projects and optimize team efficiency
Learn the processes and tools of Kohler Co. and Kohler Ventures to optimize team efficiency.Facilitate the processing of department financial invoices, purchase orders, vendor registrations, and other procedural tasks that greatly improve the efficiency of the Kohler Ventures team.Build trusted relationships with other key leaders and executive assistants within Kohler Co. to enable effectiveness in role.Organize global team events, working sessions for Kohler Ventures.Execute special projects such as data analysis, deck preparation, as needed.Serve as office manager for Palo Alto
Accept and ship packages via courier and USPS.Stock the breakroom with food and beverages.Ensure the Palo Alto office runs smoothly.Skills/Requirements
Bachelor's degree from a reputed, accredited institution required.5+ years of executive assistant and program management experience.Experience supporting a Senior Executive in a fast paced global organization or a late stage start-up. - Excellent written and verbal communication skills.Excellent organizational and project management skills.Excellent interpersonal skills, with the ability to work well with all levels of internal and external contacts.Strong learning agility, resilience, entrepreneurial tenacity, personal and team leadership.Ability to self direct work, be solutions focused, and radiate positivity and optimism.Proficient with office productivity tools and technologies such as Microsoft Office, Slack, SAP Concur, etc.Domestic and international travel as requested to support Managing Director for critical meetings and projects. -Travel expectation is 10-20%. - This role requires in-office work in the Palo Alto headquarters of Kohler Ventures 3 days/week at a minimum with flexibility to meet personal commitments within reason. -#LI-Hybrid -#LI-NR1The hourly range for this position is $33.40 - $50.06. This -position is subject to Area Salary Differential/Cost of Living Adjustment for San Francisco Bay area that ranges from 24.5%-30% depending -on location. The approved hourly range including ASD -for this position is $43.42 - $65.07. The specific hourly rate offered to a candidate may be influenced by a variety of factors including the candidate's experience, their education, and the work location. Available benefits include medical, dental, vision & 401k.Why Work at Kohler Co.?Kohler Co.'s mission is to contribute to a higher level of gracious living for those who are touched by our products and services. We understand that it takes investment in our associates' development to make that happen. - So, we offer ongoing investment in each individual's personal development and the opportunity to collaborate with others across functions and roles at Kohler. -In addition to the investment in your development, Kohler offers a benefits package including a competitive salary, health, vision, dental, 401(k) with company matching, and more! About UsBeyond the competitive benefits and compensation, Kohler proudly offers a rich history, steeped in creativity and a commitment to our associates and communities. - We invite you to learn more about our culture and company at . It is Kohler's policy to recruit, hire, and promote qualified personnel in all job classifications without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran. - If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact . - Kohler Co. is an equal opportunity/affirmative action employer. -We invite you to learn more about equal employment opportunity by reviewing the Federal and the .

Keywords: KOHLER, Palo Alto , Executive Assistant - Kohler Ventures, Other , Palo Alto, California

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