Facilities Coordinator

Company: Pivotal
Location: Palo Alto
Posted on: November 17, 2023

Job Description:

Beyond Roads: The Future is ElectricPivotal's BlackFly and Helix herald a new era of aviation.The dream of futurists has always been a flying vehicle capable of efficiently moving passengers from A to B. Pivotal is realizing this dream in the world's first ultralight all-electric fixed-wing vertical take-off and landing (eVTOL) vehicles: BlackFly and Helix. BlackFly and Helix are stories of technical evolution and vision. Our vehicles are intended to liberate us from the restrictions of two-dimensional road travel by opening up a new world of unfeathered three-dimensional flight. People will go places they never thought possible.Pivotal is an aviation company based in Palo Alto, CA. Our team shares a vision of a revolutionary form of personal transportation. We build pioneering technology in electric vertical take-off and landing (eVTOL) aircraft. We're growing fast and invite you to join our amazing team.The Facilities Coordinator is a critical role that will assist the company in ensuring a well run building operation.Please note the following job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.Responsibilities

• Manage all aspects of the daily functions of the office
• Maintain a safe, well-organized and well-stocked work environment, and serve as the trusted go-to person for office-related questions and needs
• Routine inspection and resolution of building, facilities, and maintenance tasks
• New hire setup, including desk build and installations, and badging
• Manage the company food, snack and supplies orders
• Stock kitchens and supply cabinets
• Maintain a working knowledge of internal policies for export compliance, emergency preparedness
• Be a champion of Pivotal's distinctive company culture
• Enthusiastically welcome visitors to the office
• Manage small deliveries to the site
• Organize office functions and team events, both on-site and off-site
• Manage relationships with vendors, service providers
• Order catered lunches and dinners for the office as needed
• Liaise with our people team on various projects
• Create new processes that keep the administrative operational aspects of the office in top-notch shape and streamline efficiency (i.e. ordering supplies, meals, managing requests)
• Bring order to the office by ensuring cleanliness and order in all areasQualifications
  • 2+ years working in a startup office environment as a Facilities Coordinator
  • Keen judgment, ability to make sound independent decisions and know when to escalate
  • Excellent verbal and written communication skills with the ability to interact at all levels of the organization
  • Ability to multitask and prioritize work with a strong work ethic and attention to detail
  • Exceptional organization, planning, time management, and problem-solving skills
  • Highly collaborative and team oriented
  • Knowledge of a variety of hand tools is a mustHigh level of proficiency with Google Docs and MS Office (Word, PowerPoint, Excel)
  • College degree or high school diplomaApplicants must be eligible for employment in the United States and willing to work onsite at our HQ office in Palo Alto, CA.Pivotal offers a comprehensive benefits package, including medical, dental, vision, and 401k plans.Pivotal is an Equal Opportunity Employer. Pivotal does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.
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Keywords: Pivotal, Palo Alto , Facilities Coordinator, Other , Palo Alto, California