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Analyst, Accounts Payable III

Company: Tech Providers Inc
Location: Palo Alto
Posted on: January 8, 2022

Job Description:

Job Title: Accounts Payable Analyst III
Location: Palo Alto, CA- 94304 (Potentially remote)
Duration: 4+ months Contract

Job Description: Analyzes documentation associated with vendor invoices, including the review of contractual, purchasing, and vendor terms; ensures proper approvals prior to payment per EPRI internal controls.
Enters invoices including verification and validation of account coding. Entries include multiple types of payment requests and must comply with EPRI accounts payable key controls, procedures, and policies.
Requests internal changes to EPRI's ERP - tests and validates changes.
Interacts with external vendors on a routine basis; including but not limited to analyzes concerning the status of invoices and/or payments, with special attention directed to strategic vendor relations. Responds to inquiries and researches vendor statements, uncleared or rejected payments and makes corrections as required.
Enters vendor banking and tax identification information to ensure accurate IRS reporting and bank payments.
Identifies invoices and agreements that are for future years and properly records the expense and prepaid portions.
Interfaces with management, technical and administrative staff to resolve contract and purchase order payment issues in a timely and accurate manner.
Reviews relevant reports on a weekly basis or as needed to identify outstanding invoice issues. Researches and resolves issues to expedite invoices on hold, goods receipts (Including relevant attachments), and parked invoices.
Prepares weekly cash report when requested.
Monitors all AP mailboxes, moves invoices to respective processor and responds to inquiries as necessary.
Clears all accounts payable general ledger accounts to reflect open balance sheet transactions.
Performs weekly payment process for vendors and employees, following required procedures for preparation, processing, reconciling, and confirmation of file transfers to the bank. Processes other payments as required.
Reconciles related accounts payable and travel accounts on a quarterly basis and examines for any activity requiring follow-up.
Trains and coaches account payable analysts and students and assists in work prioritization.
Able to independently complete assigned projects proficiently and timely and collaborate with others as needed.
Education and Experience: Bachelor's degree in accounting or business or equivalent work experience that reflects the same level of expertise
Five plus years of fundamental accounting principles (required)
Strong skills in working with ERP systems (prefer SAP), Microsoft Excel, Word, and Outlook required
Experience with online Travel and Expense Management systems.
Work Hours: 8am - 4:30pm

Keywords: Tech Providers Inc, Palo Alto , Analyst, Accounts Payable III, Professions , Palo Alto, California

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