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Proposal Administrator

Company: Allana Buick Bers
Location: Palo Alto
Posted on: November 16, 2022

Job Description:

About the Proposal Administrator positionAllana Buick & Bers is looking for a reliable Proposal Administrator who will undertake a broad set of administrative tasks. The ideal candidate is a highly motivated administrative assistant who can handle multiple time-sensitive projects in a fast-paced environment and works well independently as well as in a team setting. He/she is a self-starter, resourceful and possesses superior time management skills. The ideal candidate is fun to work with and a strong team player with a positive attitude!Proposal Team Administrator will work with Company executives/principals, internal technical staff, clients and additional marketing/business development staff to assist with organizing and logging team emails, following up with technical staff on deadlines and reviews, scheduling team meetings, assisting and coordination, and providing support to proposal development and marketing staff. This person must be professional and comfortable working and meeting with company executives and clients. Administrative Assistant responsibilities:

  • Review and logging of emails
  • Following up with technical staff to gather needed materials for proposals and marketing packages
  • Document review and editing
    • Scheduling/attending team meetings with both company executives and technical staff and taking detailed notes.
    • Issue meeting minutes to all staff involved
    • Follow up with team members on applicable "TO DO" items
      • Reviewing and cleaning up proposal drive folders
      • Simple proposal developmentAdministrative Assistant requirements are:
        • Comfortable in Microsoft Office Specifically Word, Excel and Outlook
        • Ability to effectively interact with of all levels of firm leadership
        • Highly organized, dependable, detail oriented
        • Superior ability to effectively prioritize and manage competing demands to meet deadline constraints
        • Exceptional editing / proofreading skills
        • Superior client service mentality
        • Excellent written and verbal communication skillsBenefits for the position include:
          • Medical, Dental, Vision
          • 401K with employer match
          • Short Term/Long Term disability
          • Personal Accident Insurance
          • Vacation
          • Sick time
          • Paid holidays
          • Costco membership
          • 24 fitness membership
          • Education/Professional development reimbursement
          • Employee Assistance ProgramAllana Buick & Bers, Inc. (ABB) is a leading Architectural Engineering firm with over 35 years of experience specializing in making buildings perform better. Our core "trade level" expertise and strengths are in all exterior fa--ade trades, curtain wall and glazing, roofing and waterproofing, HVAC and plumbing, energy efficiency, structural engineering, and construction management. We perform investigation, testing, engineering design, and prepare construction documents for both remedial and new construction projects. For both new construction and existing buildings, our services result in making buildings perform better by making them longer lasting with lower operating costs, and by reducing risk during construction.Tremendous opportunities for growth, learning, and advancement exist for the right candidate. Allana Buick & Bers is committed to providing our employees with a benefit program that is both very comprehensive and competitive. We are an equal opportunity employer and encourage diversity.Job Type: Full-time and In-person

Keywords: Allana Buick Bers, Palo Alto , Proposal Administrator, Professions , Palo Alto, California

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